Time Configuration for Time Data Cleanup

Here's a high-level best practice time entry and processing configuration for cleaning up time data according to employment termination and rehire scenarios.

Today: Terminating Employment or Rehiring

Scenario 1: Today, you're terminating someone's employment on an earlier day. Time data for the period after the employment termination date must get cleaned up, both for Time and Labor and Payroll.

Scenario 2: Today, you're rehiring someone on a future day. Time data for the period between the employment termination and rehire dates must get cleaned up, both for Time and Labor and Payroll.

Best Practice Configuration for Both Scenarios

Starting on the employment termination date, the active employee becomes an inactive employee and changes HCM group memberships. Starting on the rehire date, the person is an active employee again and changes HCM group memberships because of the new job. The membership changes can be manual or automatic, according to group inclusion and exclusion conditions and whether the employee is active or inactive. The change in group membership automatically changes the time entry and processing profiles that the active and inactive employee is associated with.

Functional Tasks Supported by This Configuration

Here's what happens before the employment termination date and after the rehire date:

• Everyone with the appropriate privileges, and scheduled processes, can create, edit, delete, and submit time cards for the person in each job.
• Approval, rejection, and informational notifications get sent automatically to recipients when the person's time cards get submitted. Time card approval work flow task configurations identify the recipients.
• Administrators for applicable time consumers, such as payroll, transfer the approved time data. The person's time consumer set configuration for each job and the time card approval workflow task configurations decide time data approval.

Here's what happens between the employment termination and rehire dates:

• The person and line manager can't create, edit, delete, or submit time entries. Because the person is gone, this period isn't sensitive or protected from the person's awareness.
• Time and labor managers with the appropriate privileges, and scheduled processes, can adjust and submit time card data for the person.
• Approval, rejection, and informational notifications get sent automatically to recipients when the person's adjusted time data gets submitted. Task configurations for time card approval workflows identify the recipients.
• Administrators for applicable time consumers, such as payroll, transfer the approved time data. The inactive employee's time consumer set configuration and the time card approval workflow task configurations decide time data approval.

Example

Here's a visual example in context of a sample timeline. The employment termination date is before today and the rehire date is after.