1. Localization Information Guide
  2. Configure Employees for Affordable Care Act Reporting

Configure Employees for Affordable Care Act Reporting

Each employee must have the following updated as of the first month they are reported.

  • Complete work hours

  • HR assignment and payroll relationship

Load employee hours

For your first reporting period, ensure you have loaded all work hours for your employees.

Use HDL to load the hours of employees who:

  1. Were hired in the year prior to when you went live

  2. Require average hours worked to be determined at the end of each measurement period

Load assignment history

If your Oracle Cloud implementation date occurred mid-year, use HCM Data Loader (HDL) to ensure each active employee has a valid assignment history for the entire year. Set their ACA Eligibility fields effective as of the day before you went live.

Use HDL to update the ACA fields for all employee active primary employment records. This info must be available for the entire reporting period (calendar year), including date effective changes.

Configure individual employee assignments

To manually configure an employee's assignment:

  1. Start the Employment task for the person.

  2. Click Edit.

  3. In Job Details, under Assignment Details, update the following as needed.

    Field name

    What uses it

    How it's used

    Reporting Establishment

    1094-C and 1095-C

    Required for nonpayroll implementations.

    ACA Eligibility

    Not used

    Identifies the employee ACA eligibility.

    • Always

    • Exclude

    • Never

    • No-monthly

    • No-weekly

    • Yes-monthly

    • Yes-weekly

    ACA Full Time

    1094-C and 1095-C

    Select Yes for eligible employees in a stability period.

    Limited Nonassessment Period

    1094-C and 1095-C

    Used to derive 1095-C line 16 value 2D.

    • Select Yes for the period when employee is in a measurement or administrative period, but not in stability period.

    • Change to No once the stability period starts.

    Measurement Period Start Date

    Measurement Period End Date

    Not used

    Identify the measurement period.

    Administrative Period Start Date

    Administrative Period End Date

    Not used

    Identify the administrative period.

    Stability Period Start Date

    Stability Period End Date

    Not used

    Identify the stability period.

    Safe Harbor Override

    1094-C and 1095-C

    Identifies if the employee is currently in a Safe Harbor situation.

    Affordable HRA Offered

    1094-C and 1095-C

    Indicates the employer has offered affordable Health Reimbursement Arrangement (HRA) to this person.

    This overrides the setting at the legal entity level. For further info, see Configure Legal Entities for Affordable Care Act Reporting in the Help Center.

    HRA Affordability ZIP Code

    1094-C and 1095-C

    ZIP Code used to determine employee coverage.