First Day Notification Report

The First Day Notification Report is generated when you create a new work relationship for a new employee or rehire an employee on an existing work relationship. It also supports the legislative requirement to notify the tax office about a new employee. The report

Human resource managers can run this report from the Data Exchange work area.

Before running this report, you must:

• Define the enterprise structures including the legal employer, payroll statutory unit (PSU) and tax reporting unit (TRU). A tax registration number must exist for the employer to register the TRU with the tax office.

• Define the tax reporting unit (TRU) as a reporting establishment.

• Create employees.

• Indicate the reporting establishment for each employee when you define their employment details.

Report Parameters

Start Date

If specified, includes all new employees with a hire or rehire date on or after this date.

End Date

If specified, includes all new employees with a hire or rehire date on or before this date.

Employee Name

If no Employee Name is specified, the report is generated for all the new employees with a hire or rehire date between the start and end dates.

Report Results

The report provides employee details that are reported to the tax office, including the following key fields.

Report Field	Description
Employer Tax Registration Number	Unique registration number by which the TRU is registered with the tax office.
Employee Number	Unique employee number.
BSN or SOFI Number	National Identifier of the employee.
First Working Day	Employees first day of employment with this legal employer.
Date of Birth	Employee date of birth - required if the BSN or SOFI Number exists for the employee.

The report data is archived temporarily and deleted when the report is generated. If any of the following fields are corrected or updated, the Recreate option is selected to indicate that the report must be regenerated for this employee and sent to the tax office.

• Date of Birth

• Initials

• Prefix

• Last Name

• BSN or SOFI Number

A single Audit report is generated with each run of the First Day Notification report. The Audit report includes the work relationships and the creation date of the First Day Notification report. All other report fields are the same as the First Day Notification report. The following two fields on the Manage Work Relationship page, relates to this report:

• First Day Notification - Recreate check box is the indicator that the report is generated for the employee. After the First Day Notification report is generated, the check box is automatically unchecked.

• First Day Notification - File Creation Date is the date on which this report is generated. If the report is run multiple times, the most recent creation date is reported.