Payment Date Options for Tax Liabilities

When you process tax info through the Third-Party Periodic Tax Filing Extract, the payment date determines when tax liability payments are due to the various agencies. By default, this date is derived automatically based on the payroll data captured by the periodic archive.

You can view the date on the payroll definition Payroll Calendar as the Date Paid. You can override it when you run the Run Third-Party Periodic Tax Filing Extract flow.

You have the following options.

Retain the default payment date for the payroll data.
Override the payment date for all payroll data.
Override the payment date for selected payroll data.

Retain the Default Payment Date

In this case, you don't need to do anything special.

Run your normal payroll processes.
Run the Archive Periodic Payroll Results flow.
Run the periodic tax-filing extract flow, and submit the output file to your third-party tax filing provider.

Override the Payment Date for All Payroll Data

To override the check date for all payroll data:

Run your normal payroll processes.
Run the Archive Periodic Payroll Results flow.
Run the periodic tax-filing extract flow, providing the new date in Check Date.
Submit the output file to your third-party tax filing provider.

Override the Payment Date for Selected Payroll Data

To set a new check date for a subset of your payroll data within the same payroll period:

Run your standard payrolls and prepayments.
Run the Archive Periodic Payroll Results flow.
Run the periodic tax-filing extract flow, and submit the output file to your third-party tax filing provider.
Run the payroll operations that require a different check date, such as quick pays, in the same payroll period.
Run the periodic archive again.
Run the periodic tax-filing extract flow, providing the new date in Check Date.
Submit the output file to your third-party tax filing provider.

These steps might not apply to all situations. Alter them to meet your specific business needs.