Generate Form 16

Form 16 is a consolidated document that consists of tax related documents merged in a single PDF file.

Form 16 contains the following tax related documents merged in a single PDF file:

• Form 16 Part A

• Form 16 Part B

• Form 12BA includes the perquisite details for an employee.

• Form 12BB includes the employee's investment details for the financial year.

Prerequisite Steps

Before generating the Form 16, as a Payroll Administrator, here are the sequence of steps you need to perform:

1. Run the flow Run India Form 12BA to generate the Form 12BA.

2. Run the flow Run India Form 12BB to generate the Form 12BB for employees.

3. Download the Form 16 from the income tax portal, TRACES, and then, generate the individual Form16 Part A and Part B files for each employee using the TRACES utility.

4. Submit the flow Run India Form16 Part A and Part B Upload, to generate the DAT file for all the eligible employees.

5. To import the Form16 Part A and Part B files, upload the files using HDL process.

6. Upload it into the payroll, after the digital signing process.

Generate Form 16

1. From the home page, navigate to My Client Groups > Payroll > Submit a Flow.

2. Select Run India Form16.

As an employee, to view the consolidated Form 16 from the employee self service, navigate to Me > Pay > Year End Documents.