Overview of Administering Global Payroll

This guide helps you manage payroll cycle tasks, from maintaining personal payroll information for your employees to running payroll processes and reports.

You may find these related guides helpful:

Implementing Global Payroll Interface
Using Global Payroll Interface
Administering Payroll Flows
Implementing Payroll Costing
Implementing Global Payroll

This graphic shows you the payroll cycle process flow.

This table identifies each payroll cycle task.

This diagram identifies each payroll cycle task.

Maintain Personal Payroll Information

Use global payroll to maintain employee payroll information, such as payment methods, element entries, information required for statutory deductions, and data on personal calculation cards. You can also enter final processing dates for terminations and update person-level costing details during individual or mass transfer of employees to a different payroll.

Manage Payroll Transactions

Payroll flows are used for many of your payroll tasks. If you load data, calculate payroll and payments, run reports, or calculate and distribute cost results, you submit payroll flows. Monitor and manage each task and overall payroll flow in Payroll.

Verify Your Readiness

A good payroll run depends on many accurate and completed tasks. It's important for you to confirm you're ready to continue to the next task. Use this list of reminders to verify your readiness:

Confirm conversion rates when you're using multiple currencies.
Review notifications and take any actions requiring your attention.
Confirm completion of all payroll preprocessing.
Run the Payroll Data Validation Report to identify noncompliant or missing statutory information for people in a payroll statutory unit.
Check retroactive notifications and handle retroactive changes.

Calculate, Validate, and Balance Payroll

Run the Calculate Payroll process and validate results. Make corrections, retry results and, if needed, remove employees from the main payroll flow to handle them separately using QuickPay at a later time. It's ok, you can merge their records into the main payroll flow before calculating payments. Be sure you use the payroll calculation reports to view balances and payroll run results before continuing. Calculating, validating and balancing as you go are key to a successful payroll.

Use the payroll calculation reports to view balances and run results before proceeding to the next activity.

Calculate and Validate Payment Distributions

In a typical payroll cycle flow, the Calculate Prepayments process runs automatically when you mark the Verify Reports task as complete within the Calculate and Validate Payroll activity.

Review the distribution of payments across employee personal payment methods in the Calculate Prepayments process results. If you find issues, fix the data and retry the action or roll back the record to remove them from the run. Once you fix the data in the removed record, run the prepayments process. The payroll register validates payment distribution amounts by payment category, type, and method.

Distribute Payroll Payments

You have validated payment distribution amount and you're ready to follow these steps to distribute payments:

Generate the payments to your employees and third parties.
Archive the payroll results.
Run the payroll register.
Generate check payments, if required.
Generate payslips.
Run the payment register.

Calculate and Verify Cost Distributions

Calculate Payroll process automatically calculates the costs for the payroll run and it's important for you to review the results. If you have any of the following when you're calculating and distributing cost, run a separate process for each:

Retroactive costs
Payments
Cost adjustments
Balance adjustments
Partial period accruals

Distribute Payroll Accounting Information

Typically you will run the Transfer to Subledger Accounting process to create journal entries for posting to the general ledger. Then submit the Create Accounting process in draft mode to create journal entries for review. Once you're satisfied with the journal entries, run in final mode to create, transfer, and post journal entries. Create Accounting process is run from the Submit a Flow task in Payroll.

Manage Regulatory and Tax Reporting

You run and validate country-specific periodic reports required to meet regulatory requirements.