Time Cards for the US

You can configure payroll processing for employees who submit their hours through time cards.

This involves the following actions.

What you want to do	How you do it
Create the time card elements	Use the Elements task.
Set up tagging in Oracle Fusion Time and Labor	This optional step involves: Generating Time Attributes for Data Dictionary Defining Time Entry Tagging Layout Defining Time Entry Tagging Components Changing Time Layout Sets Defining Worker Profiles Viewing the Time Cards Calculation Card

For further info, see the following sections.

Create the Time Card Elements

To create an element that's available for use in time cards:

1. Start the Elements task.

2. Click Create.

3. Select your US legislative data group.

4. Select your primary and secondary classification.

   The following classifications are available for time cards.

   Primary classification	Secondary classification
   Imputed Earnings	All
   Nonpayroll Payment	All
   Standard Earnings	All
   Supplemental Earnings	All

5. Select the Time Card category.

6. Complete your element definition, and click Submit.

7. Set up eligibility for the element and any results elements the template created.

8. To use this element for tagging purposes, run the Oracle Fusion Time and Labor Generate Data Dictionary Time Attributes process.

   You must have Time and Labor privileges to run this process.

The element is now available for use.

For further info, see the Implementing Time and Labor and Using Time and Labor documents in the Help Center.

Generate Time Attributes for the Data Dictionary

To generate time attributes for the Oracle Fusion Time and Labor data dictionary, run the Generate Data Dictionary Time Attributes task from your implementation project.

This task enables element attributes for use on time cards.

For further info, see Time Attributes and the Data Dictionary in the Help Center.

Define a Time Entry Tagging Layout

If you allocate time entry hours to different work jurisdictions, you must set up your time card layout to allow for these entries.

1. Log in as a user with Oracle Fusion Time and Labor privileges.

2. Search for and start the Time Entry Layout Components task.

3. In the Search region of the Time Entry Layout Components task, click Create.

4. Select Single attribute time card field, and click OK.

5. Enter the following in General Properties.

   Field name	What you enter
   Name	Provide a meaningful name of your time card layout.
   Description	Provide a meaningful description.

6. In Time Attribute and Data Source, enter the following.

   Field name	What you enter
   Time Attribute	Payroll Time Type
   Filtered Data Source for Time Entry	List of Payroll Time Types for User
   Unfiltered Data Source for Setup Tasks	List of Payroll Time Types for Administrator

7. Click Add Filters.

8. In Filters, enter the following.

   Field name	What you enter
   First Filter Variable	pAssignmentId
   First Filter Input Attribute	Assignment
   Second Filter Variable	pEffectiveDate
   Second Filter Input Attribute	Start Time

9. Click OK.

10. In Default Values and Display Properties, enter the following.

    Field name	What you enter
    Population Method for New Entry	No default value
    Display Type	Smart choice list
    Display Name	Provide a meaningful name for your time attribute
    Required on the Time Card	Yes

11. Click Next.

Define the Time Entry Tagging Components

On the Create Time Card Field: Dependent Field Definition page of the Time Entry Layout Components task, you define the time entry tagging components at these levels.

• State

• County

• City

To do this:

1. Define your State tagging field.

   1. Click Create.

   2. Enter the following on the Create Dependent Time Card Field window.

      Field name	What you enter
      Name	Provide a meaningful name for your first tagging field, such as: State
      Dependent Time Attribute	ORA_HRX_US_EARN_STATE
      Availability	For all independent time attribute values Note: Selecting this returns a warning message. Click Yes to dismiss.

   3. Click OK.

   4. Enter the following on the Dependent Time Card Field Properties page.

      Field name	What you enter
      Filtered Data Source for Time Entry	List of values for payroll US state field for Geocode
      Unfiltered Data Source for Setup Tasks	List of values for payroll US state field for Geocode
      Population Method for New Entry	No default value
      Display Type	Smart choice list
      Display Name	Provide a meaningful name, such as State
      Enable override on layouts	Select
      Required on the Time Card	No

   5. Click Save.

2. Define your County tagging field.

   1. Click Create.

   2. Enter the following on the Create Dependent Time Card Field window.

      Field name	What you enter
      Name	Provide a meaningful name for your first tagging field, such as: County
      Dependent Time Attribute	ORA_HRX_US_EARN_COUNTY
      Availability	For all independent time attribute values Note: Selecting this returns a warning message. Click Yes to dismiss.

   3. Click OK.

   4. Enter the following on the Dependent Time Card Field Properties page.

      Field name	What you enter
      Filtered Data Source for Time Entry	List of values for payroll US county field for Geocode
      Unfiltered Data Source for Setup Tasks	List of values for payroll US county field for Geocode
      Population Method for New Entry	No default value
      Display Type	Smart choice list
      Display Name	Provide a meaningful name, such as County
      Enable override on layouts	Select
      Required on the Time Card	No

   5. Click Add Filters.

   6. In the Filters window, enter the following.

      Field name	What you enter
      First Filter Variable	pCodeLevel1
      Filter Input Attribute	ORA_HRX_US_EARN_STATE

   7. Click OK.

   8. Click Save.

3. Define your City tagging field.

   1. Click Create.

   2. Enter the following on the Create Dependent Time Card Field window.

      Field name	What you enter
      Name	Provide a meaningful name for your first tagging field, such as City
      Dependent Time Attribute	ORA_HRX_US_EARN_CITY
      Availability	For all independent time attribute values Note: Selecting this returns a warning message. Click Yes to dismiss.

   3. Click OK.

   4. Enter the following on the Dependent Time Card Field Properties page.

      Field name	What you enter
      Filtered Data Source for Time Entry	List of values for payroll US city field for Geocode
      Unfiltered Data Source for Setup Tasks	List of values for payroll US city field for Geocode
      Population Method for New Entry	No default value
      Display Type	Smart choice list
      Display Name	Provide a meaningful name, such as City
      Enable override on layouts	Select
      Required on the Time Card	No

   5. Click Add Filters.

   6. In the Filters window, enter the following.

      Field name	What you enter
      First Filter Variable	pCodeLevel1
      First Filter Input Attribute	ORA_HRX_US_EARN_STATE
      Second Filter Variable	pCodeLevel2
      Second Filter Input Attribute	ORA_HRX_US_EARN_COUNTY

   7. Click OK.

4. Click Save and then Next.

5. Click Save and Close.

Change the Time Layout Sets

Once you have defined your tagging components, you must change your time layout sets to use the new components.

1. Start the Time Layout Sets task.

2. Click Create.

3. In Time Consumer, select Payroll.

4. Click Generate Layout Set.

5. Enter a meaningful name for your layout set, such as ABC_Company_Timecard_Layout.

6. On the Time Entry Layout line, select Configure Layout.

7. Click Edit Layout.

8. In Time Card Fields, replace Payroll Time Type with the time card layout fields you created.

   For further info, see Defining Time Entry Tagging Layout above.

9. Click OK.

10. Click Add.

11. Add the three fields you created for State, County, and City.

    Click ADD for each.

12. Click Save and Close.

13. Click Yes and then OK.

14. Click Save and Close.

    The task copies this configuration to the other layouts listed on the Layout Sets page.

15. Click Save and Close.

Define the Worker Profiles

Once you have configured your time card layout to enable tagging, you must create a worker profile and assign it to all employees that will be using the Tagging feature.

1. Start the Worker Time Entry Profiles task.

2. Click Create.

3. Enter a meaningful name for your profile, such as ABC_Company_Tagging_Time_Entry_Profile.

4. Enter an appropriate effective start date.

5. For Layout Set, select the layout you created previously.

6. Click OK.

7. On Worker View and Manager View, select all of the items that you want to enable for each.

8. Click Next until you reach the Review page.

9. Click Save and Close and then OK.

10. Click Troubleshoot.

11. For each employee requiring the Tagging feature:

    1. Search for and select the employee.

    2. Click Assign Profile to Person.

    3. Search for and select your profile.

    4. Specify the effective date as the From Date.

    5. Click OK.

12. Click Save and Close and then OK.

View the Time Cards Calculation Card

When an employee tags time worked in another jurisdiction on their time card, the Load Time Card Batches process transfers this data into their Time Cards calculation card. The payroll process uses this info when calculating payroll.

To view an employee's Time Cards calculation card:

1. Start the Calculation Cards task.

2. Search for and select the employee.

3. Open the Time Cards card for editing.

4. Change the effective date to a date that has been tagged.

5. In Calculation Component, select the element the employee used to tag the earning.

6. In Work Hours: Details, select Enterable Calculation Values on Calculation Cards.

   The info here includes the hours and the jurisdiction details.