1. Administering Payroll Flows
  2. Examples of Flow Pattern Connectors and Rules

Examples of Flow Pattern Connectors and Rules

Use the Flow Pattern Connector options to consolidate the results of one or more payroll or QuickPay into a single flow. The application runs the flow connector rules each time you submit a payroll flow.

Scenario

Vision Corp runs daily off-cycle runs for making early payments to terminated employees. The company consolidates the results of such off-cycle runs for the purpose of reporting and for processing payments. However, any on-cycle runs that are processed on the same day should be excluded from the off-cycle reports and payments. Also, for the monthly costing processes, the company wants to consolidate the results of all on-cycle and off-cycle runs.

Best Practice Configuration

On the Payroll Flow Patterns page, create flow pattern connectors to consolidate the payroll run results. Specifically, create and consolidate these flows.
  1. Set the Connector Status to Task Flow for all flows. This is the default value.
  2. Use the Regular Weekly Payroll flow to segregate the results of your regular on-cycle flow. This flow pattern includes all tasks required for your regular payroll including the payroll calculation, reconciliation, and payment tasks.
  3. A Connector Name is required for all flows. This will default to the flow pattern name, Regular Weekly Payroll flow.
  4. Use the Quick Pay flow to identify off-cycle payroll runs and to calculate daily QuickPay details.
  5. Use the Off-Cycle Payment flow to consolidate the results of all daily QuickPays. This flow pattern includes all tasks required to reconcile and pay the daily off-cycle runs. Use connector rules to ensure this flow pattern includes the payroll results of all daily QuickPay flows.
  6. Use the Monthly Costing flow to consolidate all on-cycle and off-cycle payroll results. This flow pattern includes all tasks for costing reconciliation and for transferring payroll costs to the general ledger. Use connector rules to ensure that this flow pattern includes payroll results of both the Regular Weekly Payroll and QuickPay flows.
  7. Add the Connector Names region information. For example, the connector names region of the 'Off-Cycle Payment' flow should include 'Quick Pay' connector name. And, the connector names region of the 'Monthly Costing' flow should include 'Regular Weekly Payroll' and 'Off-Cycle Payment' connector names.

Flow Connector Rules

This example illustrates how you could use connector rules to ensure that your reconciliation reports include the relevant payroll results.

Your payroll department is notified of a late hire, Joe Smith, who requires immediate payment. The payroll team has already processed multiple off-cycle QuickPays for the day and has generated all reconciliation reports as part of their Off-Cycle Payment flow.

To account for the additional new hire and late payment in the latest reports for the day, the Payroll Manager performs these tasks:

  • Submits an additional QuickPay flow for Joe Smith.

  • Reruns the reconciliation reports, for example, the Gross-to-Net report, using the Off-Cycle Payroll flow. This action ensures that the QuickPay results for Joe are included in the latest reconciliation reports.

The manager can now continue with all remaining tasks in the daily Off-Cycle Payment flow.

Note: When you copy a flow within the same LDG, the application copies the connector rules to the new flow pattern.