Cancel Work Relationships

You can use the cancel work relationship process if you want to completely remove an existing work relationship because of a business requirement. For example, you may need to cancel a work relationship in these scenarios:

You want to remove a pending worker or employment work relationship when the worker doesn't join the organization (no show).
You want to change the start date or legal employer of a global transfer or global temporary assignment. Since the application doesn't allow this change directly on the work relationship page, you must first cancel the work relationship that was created as part of the global transfer or global temporary assignment. You can then redo the global transfer or create a global temporary assignment using the date and legal employer you want.
You want to change the worker type or legal employer of an existing work relationship. Since the application doesn't allow this change directly on the work relationship page, you must first cancel the work relationship that was created as part of the hire flow (Hire an Employee, Add a Contingent Worker, Add a Pending Worker, or Add a Nonworker) or Create Work Relationship flow. You can then select another worker type or legal employer and redo the transaction.

What Happens When You Cancel a Work Relationship

The application automatically does these actions:

Deletes the work relationship and any associated assignments, and payroll, salary, and compensation records.
Deletes the assignment-based document records if the appropriate profile option is enabled.
Reinstates the previous work relationship status if the canceled work relationship was created as part of a global transfer or global temporary assignment.

If you cancel a worker's only work relationship, the assignment and work relationship data is erased for the worker. Therefore, it's not possible to retrieve the canceled transaction details from the PER_ALL_ASSIGNMENTS_M and PER_PERIODS_OF_SERVICE tables. However, the record of this action is stored in the PER_ACTION_OCCURENCES table. You can search for a person whose work relationship was canceled by querying this table. The PARENT_ENTITY_KEY_ID column in the table stores the person ID of the person whose work relationship was canceled. The ACTION_CODE column in the table has the ORA_EMPL_CANCEL_WR value for the canceled work relationship.

If you cancel a person's only work relationship, the application still retains the person record. Such records are available to be selected during a rehire, but are excluded from general person searches.

Scenarios Where You Can't Cancel a Work Relationship

You can't cancel a work relationship that has a current, past, or future-dated termination. If any assignments in a work relationship are included in a payroll run, you can terminate the work relationship but you can't cancel it.
You can't cancel a pending worker work relationship after you convert the pending worker to an employee or contingent worker.
If an employee or contingent worker work relationship is canceled after being converted from a pending worker, the corresponding pending worker work relationship won't be reverse terminated.
In case of multiple work relationships, you can't cancel the work relationship which was primary at any point of time.
You can't cancel the work relationship of a person from which they are transferred to another legal employer on a permanent or temporary basis.
You can't cancel the work relationship if the associated assignments have a manager relationship at any point of time in the work relationship.
You can't cancel the work relationship if a time card exists for any assignments in the work relationship. If a time card exists, the application stops the cancel process and displays an error message. If you don't want the application to prevent cancellation of the work relationship when a time card exists, set the ORA_PER_EMPL_DISABLE_TIME_CARD_CHK_CANCEL_WR profile option value to Y.

Reassign Direct Reports When Canceling a Work Relationship

You can reassign a manager's direct reports to another manager during the cancel work relationship process. If you are trying to cancel the work relationship of a manager with direct reports, the Cancel Work Relationship page displays the list of direct reports and their relationship start date. All assignment information and associated direct reports are displayed grouped by the business title of each assignment in the work relationship. You can view the direct reports details of the manager for the entire history of the selected work relationship across multiple assignments. For example, HR specialists can view the direct reports for the manager and their manager relationship start dates for the entire history of the manager's work relationship.

On the Cancel Work Relationship page, you can see the manager's direct reports details. From this page, you can move the direct reports individually by clicking Change Manager corresponding to each direct report. Alternatively, can also move the direct reports together if the manager relationship start date of the reports is the same.

Here are some points to consider when you reassign a manager's direct reports during the cancel work relationship process:

If the manager relationship start date is different for direct reports, then the Change Manager quick action is recommended.
If the manager relationship start date is same for direct reports, then the Direct Reports quick action is recommended because you can reassign the direct reports in a single transaction.
All direct reports having a relationship with the manager (for all manager relationships, such as line manager, project manager, matrix manager, and so on) will be displayed.
If you click Change Manager for an individual direct report, the manager relationship start date is defaulted as the effective start date in the When and Why section of the Change Manager page. However, if you select the Direct Reports quick action to move a set of direct reports, the manager relationship start date isn't defaulted in the Direct Reports page. This is because each direct report may have different start dates.

Canceling the Work Relationship for Managers Synchronized from Position

If you have selected the manager to be synchronized from the position without the option to override, you can't correct or remove the manager. This restriction is enforced by the application to prevent data corruption. You need to correct or remove the manager before you cancel the work relationship. To correct or remove the manager, do these steps:

Remove the position on the manager's assignment record that has direct reports.
Run the Synchronize Person Records from Assignment process so that the application automatically removes the manager relationship created due to an earlier position synchronization.
Cancel the work relationship of the manager.