How You Convert Pending Workers
You can convert pending workers to employees or contingent workers either manually or automatically.
Manually: Use the Pending Workers quick action on the My Client Groups tab to convert pending workers. The hire details are populated using the details from the person's pending worker record. You can edit these details and add any additional information before converting. When you convert a pending worker, the work schedule is also copied on conversion.
If you're a human resources specialist, you can use the Quick Convert option in the Actions menu to convert pending workers. You can directly convert a pending worker to the proposed worker type without reviewing the hire details or going through an approval process.
When adding, changing, or converting the pending worker if you can't see the Proposed Person Type attribute, then you need to enable the Proposed Worker Type attribute. You can enable this attribute for the Employment Info region for the Add Pending Worker, Edit Pending Worker and Create Work Relationship actions respectively in the HCM Experience Design Studio.
If you cancel the conversion, or the pending worker record is rejected, the record remains in the application. You need to resume the transaction from your Worklist notification
Automatically: Use the scheduled process, Convert Pending Workers Automatically in the Scheduled Processes work area. The process includes all those pending worker records that have the Include for Automatic Conversion option set to Yes. You specify whether to include a pending worker record in automatic conversion or not when you create the pending worker. You can change this setting later by editing the pending worker record. You can also change the setting for multiple pending workers at one time. On the New Workers to Process page, select the relevant pending worker records and select either of these options:
-
Include in Automatic Conversion
-
Exclude from Automatic Conversion
Candidates from Oracle Taleo Recruiting Cloud Service aren't included in the automatic conversion if there were errors during import.
Conversion Actions
When a pending worker is hired as an employee or a contingent worker and converted, you can specify an action from one of these: Rehire an Employee, Add Employee Work Relationship, or Hire an Employee in case of the pending worker being converted to an employee. In case of a pending worker being converted to a contingent worker, you can specify the action as Renew Contingent Worker, Add Contingent Work Relationship, or Add Contingent Worker.
If a terminated contingent worker is rehired as a pending worker and converted the action is Hire. But, if you're adding a work relationship for the same pending worker, then the action can be any one of these - Add Contingent Work Relationship, Add Employee Work Relationship, Add Non-Worker Work Relationship, Add Pending Work Relationship, and Renew Placement.