View and Manage Your Employment Information

Employees, line managers, HR specialists, and HR analysts can access a worker’s employment and salary details from the Employment Info page.

The data on the Employment Info page is shown as of the date on which the worker is searched on the Employment Info search page.

The Employment History section in the Employment Info page displays the worker's assignment history across legal employer changes if their source and target assignments are linked. You can navigate to the employment details or view employment details (based on profile option) page by clicking the action link in the Employment History section.

Correction and Deletion of Assignment Updates

You can only view and perform assignment corrections if you haven’t enabled the combined correction and deletion feature. You can enable the feature by setting the ORA_PER_EMPL_COMBINED_CORRECTION_DELETION profile option to Yes. Here’s the application behavior when the profile option is set to No:

Employment History and Future Actions Sections

You can view assignment update actions with dates in the Employment History and Future Actions sections. The sections also display the worker's assignment history across legal employer changes if their source and target assignments are linked. You can navigate to the employment details page by clicking the action link in the Employment History section.

A user viewing their own data on the Employment Info page can’t navigate to the employment details from the Employment History and Future Actions sections. The sections will display the fields related to the assignment update based on your selection from HCM Experience Design Studio.

Employment Details

You can view, correct, and delete assignment updates by using the employment details page. If you access the termination record, you can navigate to the termination page for correcting the termination.

Combined Correction and Deletion for Assignment, Salary, and Document Records

You can view and correct assignment updates by using a compact guided process and read-only view employment details page instead of the employment details page. You can enable this feature by setting the ORA_PER_EMPL_COMBINED_CORRECTION_DELETION profile option to Yes. When you enable the feature, the application will navigate to the view employment details and correct employment details pages instead of the employment details page. You can use these pages to correct or delete assignments along with its associated salary changes and document records.

Employment History and Future Actions Sections

The Employment Info page displays the salary changes along with assignment changes for employment transactions in the Employment History and Future Actions sections.

The salary change along with the assignment change is displayed in the Employment History section whereas only the salary change is displayed in the Future Actions section.

Here are some points to consider:

• If you completed an assignment change transaction without the salary change, then the salary value won’t be displayed along with the assignment record.
• The salary records that are created along with assignment changes in employment pages will have the same action occurrence details as the assignment. Only the salary records having the same action occurrence ID as the assignment will be displayed along with the assignment record.
• The salary changes that were done outside the employment actions, such as the Change Salary, Salary History, HCM Data Loader, and REST API will also be displayed on the Employment Info page. However, the salary changes will be displayed as a separate record even if they were made on the same date as the assignment changes. This is because the salary change will have a different action occurrence ID than the assignment change.

View Employment Details

You can navigate to the view employment details page by clicking the action link in the Employment History or Future Actions section of the Employment Info page.

When you click Delete from the view employment details page, the related salary change and document records (records having the same action occurrence ID) will be deleted along with the date effective assignment record. If there are future salary updates and the user deletes the assignment transaction, then only the assignment records will be deleted. The salary record will be retained by the application. You can't delete an additional assignment completely from the view employment details page if a time card exists for the assignment. If a time card exists, the application stops the delete process and displays an error message. If you don't want the application to prevent deletion of the additional assignment when a time card exists, set the ORA_PER_EMPL_DISABLE_TIME_CARD_CHK_CANCEL_WR profile option value to Y. This check is not applied when only a date-effective assignment record is deleted.

The Summary of Salary Changes and Salary sections are displayed in these scenarios:

• The original transaction includes salary changes.
• You have the required data security access to view the salary.

When there are more than one assignment changes on the same day, the assignment attributes, such as Grade displayed in the section will show the latest assignment change of the day. Similarly, the latest assignment details will be used for calculations, such as differentials, salary ranges, or rate-based salary computations.

The Summary of Salary Changes section will display the changed attribute values by default. You can also see all attribute values (changed or unchanged) by selecting the Show All check box.

This is how the application behaves when you select the standalone salary action in the Employment History or Future Actions section of the Employment Info page:

• When you select an action that only includes salary change (for example, a transaction performed using Change Salary, Salary HCM Data Loader, Salary HCM Spreadsheet Data Loader, or Salary REST API), the view employment details page will only display the salary related details and it won’t have the assignment related sections.
• The Edit button will be visible in the view employment details page instead of the Correct and Delete buttons.
• When you click the Edit button, the application will start the Change Salary compact guided process. It will allow you to make changes to the salary including deletion.
• The module identifier for changes or deletions will be SalaryAdmin. So, the approval rules defined for the SalaryAdmin module identifier or Administer Salary process will be used for approval routing.

The Document Records section isn't displayed if the original transaction didn't include document records. Additionally, the section will display only those document records for which you have data security access.

You can enable the feature to delete document records associated with the deleted assignment record by setting the ORA_PER_DOR_DELETE_ON_DELETE_ASG_DATE_EFFECTIVE_CHG profile option to Yes.

Note: If document records are added as part of an employment transaction that involves two assignments (for example, Add Assignment), the document records are displayed and can be managed from either of the assignments.

Delete Employment Details

If you want to add additional information while deleting an assignment record, you need to enable the ORA_PER_EMPL_ADD_ASG_DEL_INFO profile option.

You can navigate to the delete employment details page by clicking the Delete button to delete the assignment record on the view employment details page.

You can configure new actions and their action reasons using the Delete this change action type. You can select the action and action reason for the assignment record deletion in the Details section of the delete employment details page. The read-only action date in the section displays the effective date of the record being deleted.

The Additional Info section contains the action occurrence extensible flexfield (EFF) that you have enabled to store extra information regarding the deletion of the assignment record.

If you have enabled the Additional Info section by using HCM Experience Design Studio and haven’t enabled any action occurrence EFF, then the section won’t display any extra information.

The comments and attachments data is associated with the approval workflow. The attachments have a lifecycle after which they are archived and purged and are no longer accessible.

Correct Employment Details

When you click Correct in the view employment details page, the compact guided process for correct employment details starts. A questionnaire page is displayed where you can select the sections you want to correct. The header of the Correct Employment Details page displays the action of the assignment record that you’re correcting.

The sections available for selection are based on your HCM Experience Design Studio configuration for this page. It’s not based on the selected sections when the original transaction was submitted.

These conditions apply when you correct an assignment update:

• You can’t change the effective date of the employment transaction during correction.
• You can’t make salary changes for an inactive assignment.
• When you visit the Salary section or make a salary change, the details in the When and Why section, such as action, action reason, and action occurrence identifier values of the salary will become the same as the assignment.
• Salary and document records details can be viewed or edited only when you have the required data security access.
• The data in the Salary and Document Records sections will be read-only when there is a Change Salary, Salary History, or Document Record pending approval.
• The publish date can't be modified for existing document records. New document records added as part of the correction will inherit the publish date as the transaction effective date can't be edited.
• After you correct and click Submit, you will be directed to the Employment Info page.

Here are some points to consider:

• You can correct and delete changes in the view employment details page only if assignment changes exist.
• The Additional Assignment Info section will be displayed only if the additional assignment record exists as of the transaction date.