Import Absence Entries to Payroll

You can import worker absences from Oracle Fusion Absence Management or another absence application to Oracle Fusion Global Payroll to process absence payments.

When you set up an absence plan, you associate an absence element to transfer the absence information to a person's calculation card. Processing absence information for payroll includes the following aspects.

• Importing absence entries

• Processing absence entries

• Validating absence results

• Correcting absence results

Importing Absence Entries from Absence Management

Recording an absence in Absence Management transfers a summary record and a daily breakdown for each day the person is absent to the person's calculation card. The summary record contains information such as the start and end date of the absence, the absence rate, the units. The daily breakdown shows the absence date and any factor to be applied, such as a percentage to use when calculating the absence payment.

Importing Absence Entries from a Third-Party

For third-party absence applications, you can load absence records using HCM Data Loader.

The View Person Process Results page lists the absence IDs included in the batch of transferred absences. View the absence entries for each person included in the batch using the Calculation Cards task in My Client Groups.

Processing Absence Entries

Transferring the absence information to a calculation card creates an element entry for the element associated with the absence plan. The payroll run processes this entry using the formula attached to the element and values from the calculation card. The resulting values are then passed back to the element entry and stored as run results and balances.

Note:

After the donations and claims for a donation pool are transferred from Absences, they're displayed on the Calculation Cards task and Calculation Entries page as follows:

• Donations are displayed as positive values to enable their addition to the donation pool in the payroll run.

• Claims are displayed as negative values to enable their deduction from the donation pool in the payroll run.

Validating Absence Results

You can verify the results of absences after calculating run results by using payroll reports or the statement of earnings. After archiving payment results, validate absence information on the Payroll Register Report or the person's payslip.

Review absence results on the following payroll reports:

• Element Result Report

• Gross-to-Net Report

• Payroll Activity Report

• Payroll Balance Report

• Payroll Register Report

Use the View Person Process Results task in the Payroll Calculation work area or click the person's record on the Person Process Results page of the payroll calculation flow to go to the person's statement of earnings. The following table lists the absence information displayed on the statement of earnings.

Statement of Earnings Sections	Information Displayed
Absences Accrual tab in the Quick Reference Summary	Accrual balances for accrual days and accrual hours
Absences	Total for the entitlement, discretionary disbursement, final disbursement payment Absence deductions made for that period

Use the View Payslip task to view the person's absence information in the Person Management work area. The following table lists the absence information displayed on the payslip.

Payslip Sections	Information Displayed
Summary	Total amount for the following balances: entitlement payment, entitlement deduction, final disbursement payment, and discretionary disbursement payment
Absence	Payment balances that contribute to the total absence balance shown in the Summary region Note: Subregions display hours and rate, and days and rate details for these balances
Absence Accrual	Balances for accrual days and accrual hours

For accrual liabilities, the Employer Charges section of the Statement of Earnings page and payslip display the difference for liability balance from the last payroll.

Note:

You can use HCM Experience Design Studio to configure the Absence fields on the Calculation Entries page. You can hide or display specific fields, and make specific fields optional or required.

You can configure the following fields on the Calculation Entries - Absences region:

• Absence Entries - Detail: Rate Name, Factor, and Periodicity.

• Absence Entries - Summary: Rate Name and Factor.

Correcting Absence Results

You can continue to transfer updated absence entries to a person's calculation card until the payroll calculation starts. Any further updates are then processed as retroactive absences entries in the following payroll run.