Transactional Recommendations

Follow certain recommendations while you perform transactions on the HCM Cloud.

Data Deletion

The best practice is to not purge data. To delete data, use the end date option of the business object. In an exceptional case if you delete data, use the Deleted Data Report to extract the data that has been deleted during the extraction window. Notify ADP by sending the output of this report and the ADP Global Payroll Interface file.

Payroll Transfers

Transfer employees as close as possible to the process period end date of the destination payroll. Update the Final Close Date of the source payroll as the process period end date.

Indicate these details in the output file for transferred employees:

• TO (transfer out) on the source payroll.

• TI (transfer in) on the destination payroll.

The application reports transferred employees under both source and destination payroll until the source payroll's period end date, which is also the Final Close Date.

Employee Terminations

The Notified Termination Date is the date on which the employee is terminated.

The interface supports these two approaches to pay terminated employees:

• Update the payments on the HCM cloud and send the details to Payroll for processing.

  • Until you make the final settlement for the employee, extract details of the terminated employee for any update in the employee information.

  • Update the Final Close Date of the payroll relationship of the terminated employee.

  • Set the date into a future period in time so that the organization can process the final settlement.

  After the Final Close Date, the application doesn't extract the employee.

• Process the payroll details directly on the Global Payroll application. In this case, the application doesn't extract the terminated employee details after the terminated date. Set the Final Close Date as the actual termination date of the employee so that the application doesn't extract the employee details after the termination date.

Update the Final Close Date

Use the Person Management task to set the final close date. For example, for terminated employees, you can set the date to complete all of their payroll related activities.

1. On the Home page, click the Person Management quick action under the My Client Groups tab.

2. On the Person Management page, select the Include terminated work relationships check box.

3. Search for and select the terminated employee.

4. On the Employment page, click Tasks and select Payroll Relationships.

5. In the Assignment section, Element Duration section, select the Final Close row and click Edit.

6. In the Date field, enter the required date. Click Save.

Cost Center Allocations

The Interface supports cost allocation only to department cost centers that the assignment belongs to. The interface doesn't support splitting of costs across multiple cost centers.