Link an Existing User Account to a Person Record

By default, when you create person records, user accounts are created automatically in your Identity Store and linked to those person records. However, this automatic creation of user accounts can be disabled for the enterprise.

For example, you might have some other way of managing user accounts, or user accounts might already exist in your Identity Store. In this case, you must link the existing user account manually to the person record. This topic explains how to link an existing user account to a person record in Oracle HCM Cloud. You must have access to the person record to perform this task.

Follow these steps:

1. On the My Client Groups tab, find and select the Manage User Account quick action. You might have to click Show More if it is not visible by default.

2. Search for and select the worker.

3. On the Manage User Account page, if the person you have selected has no user account, then you're prompted to select one of the following two actions:

   • Create a User Account

   • Link an Existing User Account

4. Click Link an Existing User Account.

5. On the Link User Account page, search for and select the user name from the drop-down list.

   The list contains only those user accounts that aren't already linked to an Oracle HCM Cloud person record.

6. Click Save and Close to close the Link User Account dialog box.

Any roles that were already assigned externally and manually to the linked user account appear in the Current Roles section. If the user doesn't qualify for those roles, based on current employment information, then their removal is requested. The Role Requests section of the Manage User Account page shows the roles for which the user qualifies. You can add roles, as appropriate, before clicking Save.

You can also link an existing user account to a person record on the Create User and Edit User pages.