User-Name Formats

During implementation, you specify the default format of user names for the default user category. This topic describes the available formats. To select a format, you perform the Manage Applications Security Preferences task, which opens the Administration page of the Security Console.

Click the User Categories tab and click the name of the default user category to open it. Click Edit on the Details subtab to edit the user-name format. You can change the format for any user category at any time.

Available User-Name Formats

This table describes the available user-name formats.

User-Name Format	Description
Email	The work email (or party email, for party users) is the user name. For example, the user name for [e-mail] is [e-mail]. To make duplicate names unique, a number is added. For example, [e-mail] may be used if [e-mail] and [e-mail] already exist. Email is the default format.
FirstName.LastName	The user name is the worker's first and last names separated by a single period. For example, the user name for John Frank Smith is john.smith. To make duplicate names unique, either the user's middle name or a random character is used. For example, John Smith's user name could be john.frank.smith or john.x.smith.
FLastName	The user name is the worker's last name prefixed with the initial of the worker's first name. For example, the user name for John Smith is jsmith.
Person or party number	The party number or person number is the user name. If your enterprise uses manual person numbering, then any number that's entered during the hiring process becomes the user name. Otherwise, the number is generated automatically and can't be edited. The automatically generated number becomes the user name. For example, if John Smith's person number is 987654, then the user name is 987654.

If you select a different user-name rule, then click Save. The change takes effect immediately.

System User Names

The selected user-name rule might fail. For example, a person's party number, person number, or email might not be available when the user account is requested. In this case, a system user name is generated by applying these options in the following order until a unique user name is defined:

1. Email

2. FirstName.LastName

3. If only the last name is available, then a random character is prefixed to the last name.

The Security Console option Generate system user name when generation rule fails controls whether a system user name is generated. You can disable this option. In this case, an error is raised if the user name can't be generated in the selected format.

Tip: If a system user name is generated, then it can be edited later to specify a preferred value.

Editing User Names

Human resource (HR) specialists and line managers can enter user names in any format to override default user names when hiring workers. HR specialists can also edit user names for individual users on the Edit User and Manage User Account pages. The maximum length of the user name is 80 characters.

Work Email

The line manager or HR specialist might omit the work email when hiring the worker. In this case, the email can't be added later by editing the worker details. However, you can edit the user on the Security Console and enter the email there. To use work email as the user name after a different user name has been generated, edit the existing user name.