Calculation Entries

The Calculation Entries page consolidates all the payroll entries for an employee within a single page.

You can view element categories such as Standard Entries, Time, and Absence. Click an entry to view the earnings and deductions processed for an employee for a payroll period and the enabled calculation cards.

To view a calculation card, you must configure them as per your localization. These additional cards are accessible depending on whether data has been transferred or localizations have enabled them such as Time and Absence related information.

View the following additional reserved input values in the Standard Entries section of the Calculation Entries page:

Primary Input
Percentage
Hours
Days
Units
Rate

You can create an entry, or update, correct, or delete entries from the Standard Entries page. You can also add and amend costing information from this page and view the history of an element entry. There are also date range options available to change the selection of element entries that are viewable.

Use the Creator Type field to identify the origin of an element entry on the collapsed Standard Entries page. For example, an entry displayed on the page can be a Salary Proposal, Element Entry, Balance Adjustment, and so on. View the Time and Absence Entries region to identify if an entry has been processed or not processed by a QuickPay or Payroll process.

Calculation card information such as taxation and involuntary deductions can be accessed with the provided links. Some Calculation Cards such as Absence and Time, are read-only, while other calculation cards such as taxation are editable. You can also create a new card from the Calculation Entries page using the Actions drop-down list. For example, in the UK localization, you can create a new Court Order entry from the Calculation Entries page.

Security Info for the Calculation Entries Page

The following table shows the function privilege that secure access to the Calculation Entries Quick Action:

Page	Privileges	Job Roles
Calculation Entries	Manage Payroll Calculation Entries PAY_MANAGE_CALCULATION_ENTRIES	Payroll Manager Payroll Administrator Payroll Interface Coordinator Human Resource Manager Human Resource Specialist Human Resource Analyst

Within the Calculation Entries UI, you've access to various types of Calculation Entries, such as Standard Entries, Absences, and Time Cards. Access to those type of entries are secured independently by the following aggregate privileges:

Entery Type	Aggregate Privileges	Job Roles
Standard Entries	Manage Payroll Element Entry ORA_PAY_ELEMENT_ENTRY_MANAGEMENT_DUTY	Payroll Manager Payroll Administrator Payroll Interface Coordinator Human Resource Manager Human Resource Specialist
Standard Entries (View Only)	View Payroll Element Entry ORA_PAY_ELEMENT_ENTRY_VIEW_DUTY	Human Resource Analyst
Absences	View Payroll Absence Entries ORA_PAY_VIEW_PAYROLL_ABSENCE_ENTRIES	Payroll Manager Payroll Administrator Payroll Interface Coordinator
Time Cards	View Payroll Time Entries (NEW) ORA_PAY_VIEW_PAYROLL_TIME_ENTRIES	Payroll Manager Payroll Administrator Payroll Interface Coordinator
Other Entries held in Calculation Cards	Manage Payroll Calculation Cards ORA_PAY_PERSONAL_DEDUCTION_MANAGEMENT_DUTY	Payroll Manager Payroll Administrator Payroll Interface Coordinator

If you’re using predefined roles, ensure you generate your data roles. If you’re using custom roles, add the new privilege and aggregate privileges depending on what types of Calculation Entries users should have access to.

Note:

To have access to the Calculation Entries Quick Action, you need the new function privilege (Manage Payroll Calculation Entries) and at least one of the aggregate privileges above-mentioned.

Note:

Access isn't secured independently for Calculation Entries held in Calculation Cards (such as Benefits and Pension or Involuntary Deductions).

Support for Assignment Level Security

The application supports Assignment-level security for the following calculation entry types:

Standard Entries (in both Manage and Read-only mode)
Absences
Time Cards

When you enable assignment-level security, the Person Search will only return those assignments in the user’s person security profile.

When navigating to any of those Calculation Entries types, the following entries are displayed:

Entries for the selected assignment
Entries for the select assignment's payroll relationship
Entries for other assignments in the user's person security profile

Change Hire Date Support

You can change the hire date backward when an employee has a Time and Absence card entry with the element creation date later than the hire date. Changing the hire date has the following impact on the calculation entry:

When the hire date changes to a backward date, the calculation entries are deleted from the Payroll calculation card. However, this data will be available after running the Evaluate Absence scheduled process. This data will always be available in the Absence application.
When the hire date is moved to a forward date, the Absence and Time Card calculation entries with the creation date earlier than the new hire date, will be deleted from the Payroll and Absence applications.

For example, an employee is hired on 22 January 2024 and has an absence that has a start date of 22 January 2024, and an end date of 28 January 2024. When the hire date is changed to 29 January 2024, the time entries before 29 January 2024 are deleted from the Payroll application.

Here’s how this feature works in the Absence application:

All absences that are before the new hire date or spanning the new hire date will be deleted.
Absences that are after the new hire date will be marked for reevaluation.
Absences that are marked for reevaluation (processing status = unprocessed) will have only header. The absence type entries data, plan entries, and Payroll calculation card entries will be deleted. Later, when the Evaluate Absence scheduled process picks up these absences, the corresponding entries will be created.