Review Journal Entries

Review journal entries before you transfer and post the entries to General Ledger.

After you submit the Create Accounting process in draft mode, review the resulting entries before resubmitting the process in final mode to transfer and post the entries to General Ledger.

Prerequisite Steps

Ensure that you complete these prerequisites:

• Set up the information required by Subledger Accounting for payroll costing.

• Generate data roles using the Global Payroll Template for Payroll Security in the Entitlements Server Authorization Policy Manager.

• Assign the data roles using standard HCM role-provisioning rules to the persons who submit the Create Accounting process and review the resulting entries.

Review Journal Entries

After you submit the Create Accounting process in Enterprise Scheduler to create draft entries, use the Review Journal Entries to display journal lines and details for each transaction transferred to Subledger Accounting. The Review Journal Entries page displays the journal entries by transaction date and number and event class.

Complete these steps to display journal entry lines and details:

1. Click the Review Journal Entries

2. On the Review Journal Entries page, complete the required fields:

   • Ledger: Ledger associated with the payroll definition used to generate the costing results transferred to Subledger Accounting

   • Journal Source: Payroll

   • Date: Date range, such as payroll period or accounting period

   The search results display the results for each transaction (the credit and debit information processed for each costing result transferred on that date).

Find a Transaction Number for a Person

The Transfer to Subledger Accounting process generates a transaction number for each set of results transferred for that person in the process. You can use that number as a search criteria on the Review Journal Entries page.

Complete these steps to locate a person's transaction number:

1. Query a person's record using the Search Person Costing

2. On the Person Process Results page, click Transfer to Subledger in the Process field.

   The Search Results display a column for Subledger Transaction Number.

3. Find the transaction using the process date that you used to transfer the costing results to Subledger Accounting, such as the process date used for the payroll calculation.

4. On the Review Journal Entries page, enter the search criteria, and specify the transaction number.

   The Search Results display the journal lines created for that person by event class.

Verify the Payroll Costing Results for a Subledger Journal Entry from the Review Journal Entry Lines Page

Use the Review Journal Entries page to query a specific ledger and view run cost results.

1. Choose the transaction line to view the Transaction Summary in the lower region of the page
2. Click the View Transaction button to see additional transaction details
   Note: Costing Results Transaction Details include person and process details to include element and cost account information.
3. Click the expand line button to view additional details.
4. View transaction details for the Payment Cost event type transactions.

Costing results transaction details for the Payment Cost event type transactions include person and process details, such as element, and account information with the debit and credit amounts. Costing run results drill down transaction information, such as person number, person name, is controlled by the configuration parameter ORA_PAY_XLA_HIDE_PERSON_DETAIL.

Note:

If the parameter is set to Y or not set, person details on the Review Journal Entries page and in General Ledger are hidden. If it is set to N, these details are displayed. Default is Y.