1. Implementing Payroll for the United States
  2. Add Employer Phone Number to Payslips for the US

Add Employer Phone Number to Payslips for the US

Some states have the legislative requirement to include the employer phone number on employee payslips.

Adding this number to your payslips involves:

  1. Updating a contact with the number at the legal reporting unit (LRU) level.

  2. Configure the payslip template if needed.

  3. Running the Archive Periodic Payroll Results process.

How you enter the phone number to your organization

To capture this number, use the Manage Contacts task to update an existing contact with the employer phone number or create one.

  1. Start the Manage Contact task for your LRU.

    1. In Setup & Maintenance, click Search in the menu.

    2. Search for and click Search Legal Entities.

    3. In the search results, select the row of your legal entity.

    4. In Actions, click Manage Legal Reporting Units.

    5. Select the row of your legal reporting unit, and click Manage Contact.

  2. Select the contact you want to modify.

    Click Create Contact to define one.

    Note:

    The contact you use must have an effective date early enough to cover historical reprinting of payslips.

  3. Under Contact Information, click Contact Points.

  4. Click Create.

  5. In Create Contact Point, enter the following.

    Field lable

    How you use it

    Contact Point Type

    Select Phone.
    Type Select Land.

    Phone Country Code

    Area Code

    Phone

    Extension

    Enter the employer phone number.

    From Date

    Set a date early enough to cover historical reprinting of payslips.

  6. Click OK.

  7. Under Contact Information, click Contact Roles.

  8. Click Add Row.

  9. Select Payroll representative.

  10. Click Save and Close.

How you configure the payslip

When you generate the payslips, it displays the phone number in the Tax Reporting Unit Address section by default. You can change the location by modifying the payslip template.

For further info, see Configure the Online Payslip for the US in the Help Center.

What happens when you run the archive

When you run the Archive Periodic Payroll Results process, it captures the phone number based on the following.

  1. It identifies the contacts having the Payroll representative contact role.

  2. Of those, it identifies the contacts whose primary phone number is associated with a Phone contact point type and Land type.

  3. In cases where there are multiple contacts meeting these criteria, it picks the one with the latest effective date.

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