V1 Seniority Dates
You can manage the following two seniority dates while using V1 version of the Seniority Dates.
Enterprise Seniority Date
A person has a single enterprise seniority date, which is the date on which calculation of a person's enterprise seniority is based. The enterprise seniority date is the start date of a person's primary work relationship by default. You can update a person's enterprise seniority date only when you create or edit the person's primary work relationship.
You can update the enterprise seniority date for any reason; for example, you may want to adjust the date to include previous service. Consider the following employee work relationships, where a break exists between the end of the first work relationship and the start of the second.
| Type | Legal Employer | Start Date | Enterprise Seniority Date | Termination Date |
|---|---|---|---|---|
| Employee | A | 5 January, 2004 | 5 January, 2004 | 31 December, 2004 |
| Employee | B | 1 May, 2005 | 5 May, 2004 |
In this example, the person's enterprise seniority date, until the start of the work relationship with legal employer B, is 5 January, 2004. When you create the second work relationship, you can enter a new enterprise seniority date that takes account of the person's previous employee seniority. To calculate the person's new enterprise seniority date, you would add 120 days (the period from 1 January, 2005, to 30 April, 2005, when this person was not employed) to the previous enterprise seniority date, 5 January, 2004, to give a revised enterprise seniority date of 5 May, 2004. If you didn't enter the new date, the enterprise seniority date is 1 May, 2005.
Legal Employer Seniority Date
A person can have three work relationships simultaneously with a single legal employer:
- Employee
- Contingent worker
- Nonworker
Legal employer seniority dates are maintained for all three types of work relationships; therefore, a person can have up to three legal employer seniority dates for a single legal employer.
If you leave the legal-employer seniority date in a work relationship blank, it's assumed to be the same as the start or hire date of the work relationship.
You can adjust legal-employer seniority dates for any reason. For example, if a person takes an absence of one month that can't be included in seniority calculations, you can adjust the dates of the person's work relationship as shown in this table.
| Type | Start Date | Legal Employer Seniority Date |
|---|---|---|
| Employee | 1 March, 2010 | 1 April, 2010 |
This adjustment has the effect of reducing the person's employee legal-employer seniority by one month, which may affect the person's entitlement to seniority-related benefits.
When a person has multiple sequential relationships of the same type with a single legal employer, you can adjust the legal employer seniority date of the latest work relationship manually to include the previous seniority.
What's the difference between legal employer seniority dates and enterprise seniority dates?
Legal employer seniority dates relate to work relationships with a legal employer. The legal employer:
- Start or hire date is the start date of the work relationship.
- Seniority date is the date on which a person's legal employer service of a particular type (employee, contingent worker, or nonworker) is based. A person can have up to three legal employer seniority dates for a single legal employer. If you enter no date, the legal employer seniority date is assumed to be the start date of the work relationship.
Enterprise seniority dates relates to a person's service with the enterprise rather than with individual legal employers.
The enterprise start or hire date is the start date of a person's first work relationship of this type (employee, contingent worker, or nonworker) in the enterprise. For example, a person's nonworker enterprise start date is the start date of the person's first nonworker work relationship with any legal employer in the enterprise. Therefore, a person can have up to three enterprise start dates.
The enterprise seniority date is the date on which a person's enterprise service is based. By default, the enterprise seniority date is the start date of the person's current primary work relationship.
How can I configure the enterprise seniority date as default?
You can configure employment-related options at the enterprise level using the Manage Enterprise HCM Information task in the
Setup and Maintenance work area. The following table explains the Default Enterprise Seniority Date.
| Option | Description | Default Value |
|---|---|---|
| Default Enterprise Seniority Date |
You can use this option to control whether the enterprise seniority date is automatically populated when you create a new work relationship. You can select from the following values: Yes: The enterprise seniority date is automatically populated. No: The enterprise seniority date is not automatically populated. |
Yes |
What happens to the enterprise seniority date if I change a person's primary work relationship?
If there's no break in service between the previous and new primary work relationships, the enterprise seniority date is copied automatically to the new primary work relationship. Otherwise, you may need to enter the date manually.
What happens if I change a person's hire or start date?
The start dates of any assignments that had the same start date as the work relationship change automatically to the new date.
In addition:
- The enterprise start date changes automatically to the new date if you change the start date of a person's first work relationship of a particular type in the enterprise. Otherwise, the enterprise start date is unaffected.
- The legal-employer seniority date is assumed to be the same as the new hire or start date if the dates were the same before the change was made. Otherwise, the date is unaffected by the change. You may have to adjust the legal-employer seniority date manually if you had previously entered a date.
- The enterprise seniority date adjusts automatically to match the new hire or start date if you change the start date of the primary work relationship and the dates were the same before you made the change. Otherwise, you may have to adjust the enterprise seniority date manually.
What happens if I change a person's seniority date?
Changes to a person's legal-employer or enterprise seniority dates affect the calculation of the person's length of service. Therefore, the changes may affect the person's entitlement to seniority-based benefits.
In addition:
- If you update the enterprise seniority date on a person's primary work relationship, that change applies automatically to all of the person's work relationships that had the same enterprise seniority date before the update. You can't update the enterprise seniority date on a nonprimary work relationship.
- If you leave a legal-employer seniority date blank, it's assumed to be the same as the start or hire date of the work relationship. If you enter a value for the legal-employer seniority date, you may be required to maintain it subsequently.