Pension Payroll ID

You record a scheme member’s eight-digit Pension Payroll ID as a reference on the main pension scheme component on their Benefits and Pensions card.

It’s automatically generated (based on the internal component ID on the card and a onecharacter suffix), but you can override it.

If multiple assignments exist, you must create multiple pension scheme components (each with its own Pension Payroll ID) and associate each assignment with the correct component. You must not associate multiple assignments with the same pension scheme component (and thus same Pension Payroll ID).

The Pension Payroll ID, together with the Paypoint Code, is used to generate the Alt Key (ALTKEY). Therefore, if a person is rehired and enrolled back into the same pension scheme and the same Paypoint Code (that is, the same Alt Key applies), MyCSP requires the existing Pension Payroll ID to be reused.

If a member transfers from one civil service scheme to another (and within the same Paypoint Code), MyCSP requires the same Pension Payroll ID to be used. The Pensions Automatic Enrolment process handles this for transfers and opt-outs. For more information, see the section on Interaction with Pension Automatic Enrolment Processes.

If you aren’t using the Pensions Automatic Enrolment process, you must end date the existing pension scheme component and the association detail on the day before the transfer date on the employee’s Benefits and Pensions card. After you save the card, you can reuse the same card to create the new pension scheme and association detail as of the transfer date while reusing the existing Pension Payroll ID from the previous civil service scheme. If a new Pension Payroll ID is created, the employee record will be duplicated on MyCSP interface. This is incorrect.

Note: Assignments aggregated for NI and tax purposes can have only a pre-statutory pension deduction. If one assignment contributes to both a pre-statutory deduction (for example, Alpha) and a voluntary deduction (Partnership), these should be associated with separate statutory calculation cards. This is because it isn’t possible to calculate net pay at assignment level for assignments that are aggregated for tax and NI purposes.