1. Administering Civil Service Pension Scheme for the United Kingdom
  2. Set Up Service History Files

Set Up Service History Files

You can set up service history files with employment, assignment, legislative groups and service history end reason details.

Employment Information

An employee’s assignment category is used to determine their scheme status in the Service History file. It also indicates if they are part-time (and therefore liable for reporting in the Part-Time History file). These predefined values are stored in the Assignment Category (EMP_CAT) lookup type:

  • Part-time regular
  • Part-time temporary
  • Full-time regular
  • Full-time temporary
  • Part-time casual
  • Full-time casual
  • Partial retirement

Do not delete these values (unless you have user-defined values that map to them) because this will result in incorrect reporting in the MyCSP interface files.

Mapping User-Defined Assignment Categories

If you have user-defined assignment categories, you must map them to a predefined assignment category.

  1. Use the Extended Lookup Codes task to create the mapping.
  2. Search for Assignment Category in the Lookup Types list.
  3. Complete one row for each or your user-defined assignment categories.

    User-Defined Assignment Category Mapping

    FIELD DESCRIPTION
    Country United Kingdom
    Lookup Code Your user-defined assignment category.
    Extended Code User-defined code. Not reported in the Service History file. You could use your user-defined assignment category.
    Extended Name User-defined name. Not reported in the Service History file. You could use your user-defined assignment category.
    All Enterprises No
  4. Select UK MyCSP Assignment Category Mapping in Additional Information.
  5. Select the MyCSP assignment category that the user-defined assignment category maps to.
  6. Repeat the steps to map each of your user-defined assignment categories.
    • You do not need to map the predefined assignment categories (Part-time regular, Part-time temporary, etc.).

Absence Setup – Legislative Grouping Codes and Absence Plans

You must associate absence types with one of the legislative grouping codes shown in order to trigger absence-related service history records and to report the correct service history start reason. These legislative grouping codes are used in MyCSP reporting:

  • UK Adoption
  • UK Break in Service
  • UK Maternity
  • UK Paternity Adoption
  • UK Paternity Birth
  • UK Shared Parental Leave Adoption
  • UK Shared Parental Leave Birth
  • UK Sickness
  • UK Special Unpaid Leave
  • UK Unauthorised Unpaid Absence
  • UK Unpaid Industrial Action
  • UK Unpaid Leave

If an absence requires a service history record, it must be associated with one of the above legislative grouping codes. The qualifying and/or reckonable status of an absence (that contributes to a pension category) is determined by its legislative grouping code. Address Codes

These codes are reported in the Address File. No predefined mappings exist. If no mapping is created, an address code is defaulted to HM.
ADDRESS CODE ADDRESS CODE DESCRIPTION
HM Home
OF Office

Service History End Reasons

These codes are reported in the SVRSN field in the monthly service history files. No predefined mappings exist; you must map your termination actions (or action reasons) to them yourself.
END REASON CODE END REASON DESCRIPTION
3 Retirement with pension
4 End of fixed-term contract
5 Resignation
6 Secondment
7 Death
9 Redundancy
10 Dismissal
14 Transfer out of pay centre
15 Transfer to other government department
18 Approved early retirement
19 Actuarially reduced retirement
20 Premature retirement for inefficiency
21 Retirement on grounds of ill health
24 Dismissal with compensation
25 Dismissal with compensation
46 Transition to Alpha