1. Administering Civil Service Pension Scheme for the United Kingdom
  2. Set Up Short Time Hours History (Single and Accumulated) File

Set Up Short Time Hours History (Single and Accumulated) File

If you haven’t already done so, you’ll need to specify at PSU or legal employer level which file type is used by your organization (single or accumulated).

If you use the accumulated file, you’ll also have to specify the week day on which each reported period starts. (Sunday is used if no weekday is specified.) See section Payroll Statutory Unit (PSU) and Legal Employer Information Setup

Create a new Adjusted Hours standard or time card element to record the actual hours worked by a part-time employee, per day, compared to their contracted work hours:

  1. Use the Elements task to create a new adjusted hours element. Click Create to create a new Regular Earnings element (either Standard or Time Card).
  2. Select Hours as the calculation units for reporting.
  3. Select a proration group. (This is required.)
  4. Review the element details and open the UK Element Information region (MyCSP Information) to select Adjusted Hours in the Element Type field as follows:
    • For a standard element – specify the element type on the main element and retro element.
    • For a time card element – specify the element type on the results and retro elements only.
Note: The assignment categories listed below in Part-Time History File Setup also identify an employee as eligible for reporting in Short-Time Hours.

Reporting Accumulated Short-Time Hours and Midweek Changes

If an employee goes from full-time to part-time in the middle of the week (i.e. not on the day on which their accumulated short-time hours record starts), any additional hours worked in that first (partial) week of part-time hours are reported in the Short-Time Hours Accumulated file with the start date on which the employee became part-time, not the start of the week specified on the PSU (or Sunday, if the Start of Week field is left blank).

For example, if the Start of Week field is null, a full-time employee who becomes part-time on Wednesday 15-Nov-2023 and works additional hours later that week will have a short-time hours record with a start date of 15-Nov-2023 (not Sunday 12-Nov-2023).

The same logic applies to a part-time employee who becomes full-time midweek; any additional hours worked in that final (partial) week of part-time working will be reported with an end date that is their last day of part-time working.