Government Department Mergers
In the case of cross-departmental government mergers the employee’s MyCSP records should reflect the start date on which they were first eligible to join the MyCSP scheme and not the cutover date of their new employer.
Your HR data may be set up like this:
- Employee HR data has an earlier start date than the new department’s cutover date and their PAE calculation card qualifying scheme joining date.
- Employee HR data has a later start date than the new department’s cutover date but earlier than their PAE calculation card qualifying scheme joining date.
In both cases, the employee’s MyCSP records for their new employer (excluding Payment History) use the start date of their existing Benefits and Pensions calculation card scheme component. Or, if that doesn't exist, the Qualifying Scheme Joining Date is used.
If the HR data start date precedes the new employer’s cutover date, these MyCSP files are generated:
- Basic
- Address
- Part-time History (if applicable)
- Payment History
- Service History
- Allowance History (if applicable)
- Salary History
- Scheme Contribution Rate History.
If it’s after the cutover date, these files are generated:
- Basic
- Address
- Part-time History (if applicable)
- Short-time Hours (Single) or Short-time Hours (Accumulated) (if applicable)
- Payment History
- Service History
- Allowance History (if applicable)
- Salary History
- Scheme Contribution Rate History
Payment History File
The Payment History file has a start date of 01/04 of the scheme year and includes the contributions and earnings accrued after they've been merged to the new employer.
Service History File
Active members of the scheme are reported as New Joiners (Start Code N) in the Service History file. If any of the following applies, the associated start code is reported:
- Full pay, statutory pay or unpaid maternity absence
- Half pay or unpaid sick absence
- Any other non-reckonable (non-pensionable) absence, for example, career break, special unpaid leave
- Opted out
Allowance History and Salary History Files
You can report allowances that the employee is in receipt of when they transfer to the new department by using one element entry for the MyCSP Allowance History Cutover element for each allowance.
If, as of transfer date, an employee is on reduced pay because of an assumed pay absence, report their actual reduced pay using an element entry for the MyCSP Salary History Cutover information element.
Element entries for either of these elements must have a start date of 1 or more days prior to the transfer/merger date.