1. How do I set up HR and payroll for Ireland?
  2. Legislative Data Groups and Legal Entities

Legislative Data Groups and Legal Entities

An LDG must be defined in an HR-only implementation if you plan to export employee-level info, such as payment methods or salary, to a third-party payroll system.

If an LDG is associated with a PSU, then whenever you create payroll data, the LDG can be derived from the payroll relationship for the transaction through the PSU association.

You can define an LDG by navigating to the Manage Legislative Data Groups page and clicking on Create.

Define a Legal Entity

When defining a legal entity, you need to consider the context in which it's to be used:
  • If it’s to be used in an HCM context, choose it as a legal employer. In an HCM implementation, it's required to define legal employers.
  • If it’s to be used in a Payroll context, choose it as a PSU.
  • You can define a legal entity that's both a legal employer and a PSU.
  • If multiple legal employers need to be grouped together for tax reporting purposes, you can associate them all with a single PSU. If legal employers don't report together, they must not share a PSU.
Note: No legal entities are predefined for Ireland. You must create all legal entities that apply to the enterprise you're setting up.

Create a Legal Entity

Navigation: Define Legal Entities for Human Capital Management > Manage Legal Entity
To define legal entities:
  1. Click Create.
  2. Provide the required information, noting the following:
    • If a legal entity isn’t choose as a payroll statutory unit, you can select an existing payroll statutory unit to which it belongs.
    • The Legal Entity Identifier is an internal code.
    • An identifying jurisdiction must have already been defined.
    • You must have already defined the legal address for the legal entity.
    • The type of registration information required is based on the Registration Code Assignment info you defined when you created the selected jurisdiction. In this case, Legal Entity Registration Number and Employer PAYE Reference are required for registration with the defined Ireland Revenue jurisdiction.

Define Legal Entity Registrations

Legal entities are connected to legal authorities through legal entity registrations. A registration is automatically created for the identifying jurisdiction you select when you create a legal entity. If the legal entity is registered with the Ireland Revenue jurisdiction, it can interact with income tax and social insurance legal authorities. If the legal entity interacts with other legal authorities, you must create more registrations as appropriate.
Navigation: Define Legal Entities for Human Capital Management > Manage Legal Registrations
  1. Click Select and Add in the Legal Entity field.
  2. Search for and select the legal entity you just created, then click Apply and Go to Task and then click Save and Close.
  3. The Manage Registrations page displays a list of registrations for this legal entity.
    Attention: A registration was automatically created for the Ireland Revenue Jurisdiction when the legal entity was created, based on the registration details provided.
  4. Click Create.
  5. Enter the required information. Ensure that the Ireland Revenue Jurisdiction is selected.
    Remember: When you select a jurisdiction, the Territory field is automatically populated.
  6. Click Save and Close.

Legal Entity HCM Information

Additional information about legal entities is required for Oracle HCM processes. To provide HCM information:
Navigation: Define Legal Entities for Human Capital Management > Manage Legal Entity HCM Information
  1. On the Select Scope window, click Select and Add in the Legal Entity field.
  2. If the entity is a legal employer, complete the fields on the Legal Employer tab.
    Note: The employment model selection is critical. Ireland supports all delivered employment models.
  3. If the legal entity is also a PSU, click the Payroll Statutory Unit tab.
  4. Click on EHECS Information to provide EHECS reporting information for Ireland.
  5. Complete the fields of Ireland Default EHECS Information and the Legal Employer and click Submit.
    Important: The Fiscal Year Start for Ireland customers should be January 1st of the year the enterprise is going live on Oracle Fusion HRMS.