Create Absence Elements

You need to create absence elements for each absence plan that transfers absence payment information for payroll processing.

To create a new absence element:

Navigation: My Client Groups > Payroll > Elements

1. In the Create Element window, select the appropriate Legislative Data Group, Absences as the Primary Classification and Force Majeure as the Secondary Classification.
   Note: The Category is auto populated when the secondary classification is entered.
2. In the Create Element: Basic Information page, enter the Element name, Reporting name and the Effective date.
3. In the Currency section, select the relevant Input Currency.
4. In the Absence Plan Details section, enter the infromation as required:

   Field	Value
   Calculation units	Days
   Work units conversion rule	Standard Rate Annualized
   Absence information type	Qualification Absences

   Note: The calculation units should be the same as the one specified in the absence plan. For example, if the calculation units for the plan is in days, select Days here.
5. In the Create Element: Additional Details page, in the Absence Payments section select the appropriate absence payment options, as shown:

   Field	Value
   How do you want to reduce earnings for employees not requiring a time card?	Select the relevant option
   Which rate should the absence payment calculation use?	Select the relevant rate that you're using to identify the deduction amount or, provide an empty value to default the rate calculation based on the basic salary. Note: The rate to use for Absence Payment should be the placeholder rate defined earlier.
   Does this plan enable entitlement payments after termination?	Select Yes or No, to continue or stop paying for the absence after termination of the employee.

6. In the Additional Payment Information section, select the appropriate absence plan for the element being created. The options are:
   • Statutory plan for health and safety
   • Occupational plan for health and safety
     Note: The list of values might vary depending on the secondary classification selected.
7. Review and submit the selected options.

What to do next

As an option, you can also create Absence Elements for Occupational plan for health and safety using the same process. Ensure the processing priority (higher number) of all the related Occupational plan elements is lower than the related Statutory plan elements and the related Benefit element.