Create Absence Types

To record that a person is on an adoption leave, an adoption absence plan needs to be created, where an absence type is required.

To create an adoption absence type:

Navigation: My Client Groups > Absences > Absence Definitions > Absence Types

1. In the Absence Types page, click Create to open the Create Absence Type window.
2. Enter the effective date, Ireland as the Legislation, and Childbirth or placement as the Pattern and continue.
3. In the Type Attributes tab, enter the required details for the absence type such as the name, Legislative Data Group, and others. Enter the other field values as shown below:

   Field	Value
   UOM	Calendar days or Days
   Validation Formula	Select the validation formula created earlier
   Status	Active

4. In the Multiple Assignment Rules section, do not select any check box as the solution supports absences only at a person level.
5. Click the Plan and Reasons tab.
6. In the Absence Plans section, click Select and Add.
7. In the Select and Add Plan to Type window, select the plan that you created for the absence type. Ensure that the Status is 'Active' and the Priority is '1'.
   Note: If the Absence type Schedule Hierarchy Start is set to Assignment level, the start time and end time of the absence is automatically defaulted to the time from the normal schedule. If you're using Published Schedule, then you'll need to set the field schedule hierarchy start to Published Schedule. If this isn’t done, then you could get a discrepancy between the start and end times on the published schedule versus the assignment schedule. The person might be marked down as late even though the published schedule says that they aren't.
8. Click the Display Features tab, and enter the field values as shown here:

   Field	Value
   Reason	Display and edit You need to define the absence reasons on the Manage Reasons page.
   Deferred processing on subsequent absences	Not Enabled When changing an existing absence record, it can have an impact on future-dated absences. You must submit the Evaluate Absences process to reprocess the future-dated absences.
   Deferred processing on initial entry	Not Enabled This allows the processing of entitlement on absence entry. If you choose to defer the processing, you can process absences in a batch by running the Evaluate Absences process.
   Schedule nonworking days	Enabled If the unit of measure on the type is either Hours or Days, and you want to allow recording of absences on nonworking days, ensure that the display feature Schedule nonworking days is set to Enabled. Any other unit of measure allows for that by default, and therefore the displayed feature can remain unchanged.
   Absence end date	Display and edit
   Advanced absence entry	Not enabled
   Condition start date	Display and edit
   Open-ended	Display and edit
   Special Conditions	Display and edit
   Qualified Entitlements region	Should be enabled for Employees, Managers and Administrators.

9. Click the Action Items tab and click Select and Add to add the certifications for the Adoption scheme.
10. In the Absence Certifications window, select the names of the relevant certifications for the Adoption scheme, and their corresponding status from the list of values and save the details.
    Note: Repeat this step to allocate multiple certifications to the absence type.