1. How do I set up statutory absences for Ireland?
  2. Set Up Earnings Elements

Set Up Earnings Elements

You need to configure the absence calculation card for the PSU and create absence elements for each absence plan.

Before you create earnings elements, configure the Organization Absence Calculation Card for the payroll statutory unit (PSU).

Configure Legal Entity Calculation Card

To configure the Organization Absence Calculation Card:

Navigation: Setup and Maintenance > Manage Legal Entity Calculation Cards
  1. Search for and open the Organization Absence Calculation Card for the relevant PSU.
  2. Set the values as shown here:
    Field Value
    Illness Benefit paid directly to employer Select if the Department of Social Protection pays Illness Benefit to the employer. Leave unselected if Illness Benefit is paid to the employee and is offset against Occupational Sick Pay.
    SSP payments not applicable Select if SSP payments aren’t required. Leave unselected for SSP payments to be calculated.
  3. Save the details.

Create Absence Elements

Create absence elements for each absence plan that transfers the absence payment information to payroll for processing.

To create a new absence element:

Navigation: My Client Groups > Payroll > Elements
  1. Set up Earnings Elements with the values as shown here:
    Field Value
    Calculation rules Flat Amount
    Default Periodicity Periodically
    Periodicity Conversion Rule Standard Rate Annualized
    How do you want the work units reported? None
  2. If there are some elements which are a part of the above Rate Definition but are nonrecurring functionally, for example a Bonus, use these setup as shown here:
    Acting Allowance Flat Amount Recurring N/A
    Performance related pay Flat Amount Recurring N/A
  3. Save the details.
    Attention:
    • Don't select the Allow multiple entries in same period checkbox when creating elements. The HCM Rates functionality doesn't support the creation of rated associated with elements with multiple entries allowed.
    • Even if one of the above element types is a nonrecurring payment, you need to configure it as a recurring element and limit its usage to a one-time payment with the start and end dates on the element entry.