Payroll Element Dates

This topic explains an element's latest entry dates and element duration dates. determines how element entries process after a person is terminated or transferred to another payroll.

Element's Latest Entry Dates

An element's latest entry date determines how element entries process after a person is terminated or transferred to another payroll. This table lists the predefined options. You can create others that fit your business needs.

Option	Description
Final Close Date	Select this option if you want the element to stay open for entries beyond a person's last day worked. For example, you may want the element to stay open to pay a severance package.
Last Standard Earnings Date	Select this option to stop all element entries on the date the person leaves. You can use this option for recurring entries, such as salary. If you select this option, also select proration for the element. This ensures that the element is processed up to this date, even if it isn't active at the end of a payroll period.
Last Standard Process Date	Select this option so that the payroll application can set the value of the last standard process date to the last day of the pay period in which the person is terminated. However, you can set it to a later period when you terminate the person. The application stops all element entries on the last standard process date or on the date the assignment ends, if it's earlier.

Element Duration Dates

Element duration dates control when element entries for an employee start or end. View and manage these dates on the Manage Payroll Relationships page when you hire, terminate, add, or transfer an employee's payroll.

The Payroll Relationships page shows different duration dates for the two employment heirarchy level sections as given here:

• The Assignment section shows the dates associated with the assigned payroll.
• The second section shows dates associated with the assignment itself. Information in this section overrides information in the section for the assigned payroll.

Factors that Determine Date Values

This table provides details of the various dates and how their values are determined.

Element Dates and How They Are Determined

Date Name	Description
First Standard Earnings Date	This is the date when standard earnings start accumulating. It is generally the Hire Date or the effective date of the change when you add a payroll or effect a payroll transfer.
Last Standard Earnings Date	This is the date when standard earnings stop accumulating. It is generally the Termination Date or the last day of the payroll period or one day before transfer date when you effect a payroll transfer.
Last Standard Process Date	This is the last day of the payroll period. It is generally the last day of the pay period in which the person is terminated. The application stops all element entries on the last standard process date or on the date the assignment ends, if it's earlier.
Final Close Date	This is the last date a supplemental payroll process can include element entries. You can manually set this date to limit the length of time that element entries are open for processing, such as the date on which processes skip terminated assignments. You must set the final close date to end a payroll record.

Most of these dates are set automatically as per an action you take, but you can edit the Last Standard Process Date and the Final Close Date and enter a value that suits your requirement.