Allowance History File Setup (Cutover)
You must set up user-defined allowance elements as described in Allowance Code File Setup and the MyCSP Allowance Rate Setup product paper for the Allowance Code and monthly Allowance History files.
However, the configuration of the rate definitions for the user-defined allowance elements is not a prerequisite for running the Allowance History file for cutover.
Follow the steps below for reporting allowances in the Allowance History cutover file only.
Use of Element Entries for Cutover
The Allowance History cutover file must report all allowances an employee is receiving as at cutover date. Information reported in the file includes Allowance code, Notional Allowance Rate, Actual Allowance Rate and Actual Reduced Rate of Allowance. You must provide these values by creating an element entry for those employees, using the predefined MyCSP Allowance History Cutover element. If an employee receives multiple allowances as at the cutover date, you must create one element entry for each of the allowances they receive.
Only the cutover Allowance History file reports from the element entries on the MyCSP Allowance History Cutover element. Monthly files report changes in user-defined allowance element entries.
Note: The element entry is reported in cutover only if:
- Its effective start date is one or more days before the cutover date.
- Its effective end date is after the cutover date.
Before you create any element entries, remember to create element eligibility for the predefined element.
Use the Element Entries task to create the element entry for the MyCSP Allowance History Cutover Information element. Create it for each employee in receipt of an allowance as of the cutover date.
| INPUT VALUE | VALUE TO PROVIDE |
|---|---|
| Start Date | This field is not used. |
| Allowance Code | Select the allowance code that was recorded in the Element Code field on the user-defined allowance element EFF. There is a one-to-one relationship between each element entry and allowance code. |
| Notional Allowance Rate | Enter the employee’s Annual FTE Allowance rate. |
| Actual Reduced Rate of Allowance |
Provide this only when the employee is on a reduced pay absence as of cutover: Payment at 100%: the actual reduced rate of allowance is the same as actual pay (an annual amount) and can be derived from that amount. Payment is at statutory rate: the actual reduced rate of allowance is zero. Note: No negative values are allowed. |