Hiring a Worker

You can setup the employee data in the application, after the setup of the organizational and workforce structures is complete.

To perform tasks related to a person and employee management, you can sign in to the application using the role of a functional user, such as Human Resources Specialist, rather than a member of the implementation team.

Note: The other supported person types include:

1. Contingent Worker

2. Nonworker

3. Pending Worker

These roles are supported only for the HR and Payroll Interface scenarios for India.

To hire an employee:

Navigation: Navigator > My Client Groups > New Person > Hire an Employee

1. Enter the required basic and personal details for the employee and proceed next.
2. Select the information you want to manage as part of the new hire process and proceed. You needn't add all this information as part of the hiring process. You can also add and update the information, when maintaining the person record that's created after the hiring process is completed. See Maintaining Person and Employment Information for further details.
3. Here are the following considerations, in the When and Why page:

   Field	Action
   Why are you hiring an employee?	Select a valid action reason from the list defined in the hire action.
   Legal Employer	Select one of the Indian legal employers you set up before
   Name Style and Address Style	A predefined styles for India, based on the India Legal Employer you've selected.
   Gender	This includes the India-specific value Transgender in addition to Male and Female.
   National Identifier	Includes a predefined type Permanent Account Number for India localizatio1n. Important: Aadhaar number isn't available as national identifier in India Payroll. Aadhaar number was removed from the National Identifier section as per the Supreme Court order in September 2018. The Supreme Court of India upheld the validity of Aadhaar Act terming it as beneficial legislation, but weeded out provisions which had potential for misuse. It has struck down the section 57 of Aadhaar Act, which enables not only state but also corporate bodies and individuals to seek Aadhaar number for authentication and termed the Section 57 as unconstitutional and no corporate firm can henceforth ask for Aadhaar details. However, you can still add Aadhaar number as a field in the National Identifiers section at your own risk.
   Personal Details	Enter the employee’s name, gender, birth details, and national identifier details.
   Communication Info	Enter the phone and email ID of the employee.
   Addresses	Enter the address details for the new employee. You need to enter an address, which needs to conform to the predefined India address format.
   Legislative Info	Enter the Marital Status , Religion and Highest Education Level of the new employee. Specify if the employee Permanent Account Number is an Inoperative PAN or not. If this is set to Yes, the income tax is calculated at a higher rate.
   Passport Info	Enter all passport details for the new employee. For India, the Regular Passport Type has been predefined. This is an extensible lookup so you can add other passport types if required. Capture the following additional information for a passport: Name as in Passport ECNR (Emigration Clearance Not Required) Required
   Citizenship Info	Add the Driver’s Licenses and Visa and Permits details here.
   Family and Emergency Contacts	Add information about the employee contacts in this task; the Guardian information, if the new contact is a minor. Specify if a contact is an emergency contact and submit the details.
   Employment Information	Provide the required information. Once all information for the new employee has been provided, submit the employee information.

Results:

A new employee record is generated with a person number in the HCM Cloud.