Create a Worker Time Entry Profile

Specify how workers, their line managers, and their time and labor managers create, review, edit, and submit time cards. Do this by linking a layout set, an HCM group, and optionally an attestation set using a time entry profile.

1. Go to My Client Groups > Time Management > Tasks panel > Worker Time Entry Profile.
2. Create a time entry profile.
3. Complete the required and relevant optional profile values.

   • You can optionally set the number of days before and after the current day that workers, line managers, and time and labor managers can do each enabled action. For example, workers can edit submitted time cards up to 5 days before the current date. If that day falls in a prior time card period, they can edit their current and previous time cards if the status is still Submitted.

     If you don't set any number of days, people can always do the enabled action on their time cards with the enabled statuses. For example, you let workers edit time cards with an Entered or Saved, but don't set any number of days before or after. So can edit their entered and saved time cards, regardless of how many periods in the past or future the time cards are. But, as soon as the time card status changes to Submitted, they can't edit the time card.

     Consider prior period ranges for allowable adjustments to time data when setting values for enabled actions on the Line Manager and Time and Labor Manager tabs. For example, to limit adjustments for all actions and statuses to the last quarter and next month, enter 90 days before and 30 days after. The configuration on the manager tabs apply to all managers of workers the profile is assigned to. We recommend that you configure the managers tabs to support your typical adjustment policies for time cards.

   • To identify if people are complying with time policies and various regulations, select a time attestation set for the profile. For example, have people who work when they aren't scheduled to attest that they obtained authorization beforehand.

     You can optionally set the number of days before and after today that people can edit their attestations. For example, your policy is to let people edit their attestations up to 5 days before the current date. If that day falls in a prior time card period, they can edit the attestations for the current and previous time cards. If you don't set any number of days, people can always edit their attestations. It doesn't matter how many time card periods the time cards are in the past or future.

4. Add the HCM groups that identify the workers to assign this profile to and update the from and to dates as appropriate.

   The dates matter because you can assign more than one group to a single time entry profile. For example, you assign the USA_Individs profile to the FullTime_USA_Individs and PartTime_USA_Individs groups. But you can't assign a single group to more than one time entry profile for the period. For example, the FullTime_USA_Individs group can't have the same or overlapping group assignments for both the USA_Individs and UK_Individs time entry profiles.

5. Assign the profile a unique priority number relative to other time entry profiles. The priority decides the profile to use for a worker who's eligible for multiple profiles of the same type. The highest priority is 1.