Create Time Layout Sets and Configure the Time Entry Layout

You can specify the appearance of various time cards by generating a collection of layouts and editing the time entry layout. You generate different layout sets for groups of workers with different time entry requirements.

Caution: You need to finish configuring the multiattribute Time Type time card field before the layout set that combines project and payroll time reporting will work.

1. Go to Setup and Maintenance > Workforce Deployment > Time and Labor > Time Layout Sets.
2. Duplicate a delivered layout set that most closely matches the time card you want to configure. Find delivered layout sets by searching in the Description field for Delivered.

   Or create and generate a layout set for the appropriate time consumers.

3. Configure the time entry layout.
   1. Review and edit the layout properties, as appropriate.
   2. Replace and remove default time card fields, and add fields, as appropriate. By default any fields that you add apply to both reported and calculated time.

      To include workforce scheduling information on time cards, add the applicable fields from these delivered time card fields related to shift attributes:

      • Shift Department
      • Shift Location
      • Shift Name
      • Shift Extended Type
      • Shift Category
      • Shift Paid Break Duration
      • Shift Unpaid Break Duration
      • Shift Incentive Amount
      • Premium Shift Code
      • Allow Shift Overtime
      • Shift Job Profile
      • Shift Job
      • Shift Position
      • Shift Job Family
      • Shift Scheduling Group
      • Shift Qualification

      To filter the fields that you see while configuring the time entry layout, use the Actions > View By > Users or Locations option. The filter doesn’t affect the actual time cards.

      To show workers meaningful field names on the following pages and tables, change the display names. So that they see complete names, use no more than 70 characters.

      • On existing time card pages in the Time work area

      • On the team time card pages here:

        • My Client Groups > Time Management
        • My Client Groups > Show More > Time > Time Management
        • My Team > Show More > Time > Time Management
      • As column headers in the time entry and calculated time tables

      Field display sequences are important for data filter dependencies and processing. For example, your layout includes location fields. To see any values in the drop-down lists, people need to select a state before they select a county, and select the county before they select a city.

      For change auditing, you can select the fields that together uniquely identify time entries. And you can include them in the Additional Attributes for enhanced time cards.

4. To calculate and show time totals, review and add hours-based and units-based time categories. You can also make the display names more meaningful to the workers who use the time cards.

   These delivered hourly totals will always appear before all other time categories that you add. You can change the order in the layout and all time totals will appear in the order that you specify.

   Delivered Time Category	Description or Calculation
   Total Hours	All Hours - On-Call Time Category from Worker Time Processing Profile
   Equivalent Hours for Absence Days	Converts absences measured in days using the worker’s defined day. For example, a worker who works 8-hour days has a 3-day absence. The calculated equivalent hours are 24.
   Scheduled Hours	Pulled from the worker’s schedule, excluding on-call shifts.
   Schedule Deviation	Total Hours (All Hours - On-Call Time Category from Worker Time Processing Profile) + Equivalent Hours for Day Entries - Scheduled Hours
   On-Call Scheduled Hours	Pulled from only the worker’s on-call schedule.
   On-Call Schedule Deviation
   Absence Hours	Total of absences entries measured in hours.