How Many Unified Time Entry Objects to Create
You need to create separate time entry profiles for each unique combination of time entry objects, as shown in this diagram.
The more objects you create, the greater the ongoing maintenance effort. Find a balance between optimizing the time entry experience for your time reporters and the effort required to maintain that experience.
Time Attributes
Create as many payroll elements as you need for people to report worked time and for any time card entries generated by time calculation rules. Also create as many custom time attributes as you need for people to record company-specific time information outside of payroll. For example, you have people working inside and outside in Alaska, and you want to record and report on that attribute along with their time worked.
Time Entry Layout Components, Time Categories, and Layout Sets
You have many considerations to factor when deciding how many time card fields, time categories, and layout sets to create. Use these questions, examples, and comments to help you assess how many of each object you need.
| Question | Examples and Comments |
|---|---|
| What type of time do you want people to report? | Examples: Project costing, payroll, absence, a combination, company-specific information |
| What layout components do people use to report time? | Examples: Expenditure type, project ID or name, payroll time type, absence type, and cost center fields |
| Should everyone see the same list values for the time attribute or only those values that apply to their time entries? If you plan to differentiate list values, how do you want to do that? |
Examples of how you can differentiate the lists:
Create different time card fields for different list filters. |
| Can you filter the list values by creating a value set or using private view objects delivered by Oracle Global Payroll Cloud? Do you need to create different fields? |
If you create value sets, you need to create time card fields to use those value sets. You can limit the number of required value sets by creating table-defined value sets. Use the logic of the filter variable to constrain the values available for each person according to values selected for the independent time attribute. You can filter values using values specified for related independent layout components that appear on the time card. You can also use values from these places:
Values for hidden fields automatically populate based on these values:
|
| Should everyone see the same name for the layout component? |
Example: You use the delivered Payroll Time Type time card field. You want certain people to see the field name Type of Hours Worked and other people to see Time Type. You can change the default display name of appropriately configured time card fields when you edit the time entry layout in a layout set. Create different layout sets for different groups of people who use the same layout component but with different names. |
| Should everyone see the same time totals? |
Example: You have reservists and you want their reservist time to show in their time totals. You want to exclude reservist time totals for people who aren't reservists. Create different layout sets for people with time totals from different time categories. |
| Do you want to automatically allocate time entries to payroll cost segments? If yes, do you want people to see these allocations? |
Example: Allocate the person's daily hours evenly to the 1111 and 2222 departments. You can create time allocations using just the dependent Payroll Time Type cost attributes and no time entry fields. To view the allocations, you must create time card fields with the dependent time attributes and add them to the time card layouts. |
Time Categories and Attestation Sets
Create as many time attestations sets as you need for the different combinations of policy and regulations you need groups of workers to attest to. Also create as many time categories as you need to identify the time card entries that cause the attestation questionnaires to appear.
HCM Groups
You link one or more HCM groups with each profile. Define separate groups wherever the characteristics are unique across time entry profiles or groups of profiles. For example, you have a department where some people travel and others don't. Job titles differentiate who travels and who doesn't. Each group has it's own time entry layout that includes or excludes the location worked field for the different jobs.
You define a group where eligibility is based on department and the traveler jobs. You define a different group based on department and nontraveler jobs. You add these different groups to different time entry profiles so that each group gets the correct layout set.
Time Card Access Settings on Time Entry Profiles
Create one profile for each group of workers when the different groups have these conditions:
- Different configurations for time card access
- The same configurations for time card access, but for different date ranges
If workers and their managers have the same configurations for time card access, with the same date ranges, create one profile per layout set. If subsets of managers have different configurations or use different date ranges, then create one profile for each subset of managers and their workers.