Configure Workday Definitions
Create and edit workday definitions to specify the rule that identifies the earned day for time entries that span days. Also specify the overtime day start time. Go to .
The spanning day rules for earned days apply to reported time entries and on-call entries defaulted from Workforce Scheduling.
- Start day: The entry's earned and reference dates are the entry's start date. When an entry starts on one time card and ends on the next time card, the entry appears on the first time card. It also gets processed as part of that time card period.
- Stop day: The entry's earned and reference dates are the entry's stop date. When an entry starts on one time card and ends on the next time card, the entry appears on the first time card. It also gets processed as part of that time card period.
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Grouping Threshold: For both start and stop day rules, you can optionally set a grouping threshold measured in minutes. This threshold links multiple time entries together from 2 consecutive days to identify the applicable earned or reference date. For example, you want to treat the entries just before and after a meal break as one shift. So, you set a grouping threshold of 90 in the person's workday definition.
Most entries will start and stop on the same day, but one entry might start on 1 day and end on the next.
- Split at day start time: The entry is split into two entries, an entry that stops at midnight and an entry that starts at midnight. The earned and reference dates for each of the two entries match the entry start dates.
Start Day Rule Example with a 90m Grouping Threshold
Here's how the time card entries get paid and accrued for 2 periods, April 5 to 11 and 12 to 18.
| Shift | Day Reported | Reported Time | Earned and Reference Day | Hours Paid and Accrued |
|---|---|---|---|---|
| Wednesday |
Period 1 4 5 |
6:30p to 11:30p 12:30a to 5:30a |
4 | 10 |
| Thursday |
5 6 |
6:30p to 11:30p 12:30a to 5:30a |
5 | 10 |
| Friday |
6 7 |
6:30p to 11:30p 12:30a to 5:30a |
6 | 10 |
| Saturday |
7 Period 2 1 |
6:30p to 11:30p 12:30a to 5:30a |
7 | 10 |
The final entry for the Saturday regular or on-call shift is reported on Sunday, April 12, which is part of the second period. But because of the grouping threshold, it appears on the April 5 to 11 time card. The hours also get paid and accrued as part of that first period.
Overtime Day Definition
Specify when the overtime day starts and whether it's on the current or next day. The default time is 12:00 AM of the current day.
All overtime entries that span 2 days will be split at the overtime day start time. The first entry ends at that time and the second entry starts at that time.