How Default Approval Workflows Handle Time Cards and Time Entries

When you submit a time card that has project, payroll, or project and payroll data, you start approval workflows. These workflows are for either the time card or the time card entries depending on the time consumer set configuration.

For project time data, the default approval workflow tries to figure out the appropriate project manager.

If it can figure out who that person is, the workflow routes the data to them to review and approve or reject.
If it can't figure out who that person is, the workflow routes the data to the individual's line manager to review and approve or reject.

For payroll time data, the default approval workflow checks the total payroll time.

If it's up to or 40 hours, the workflow automatically approves the data.
If it's more than 40 hours, the workflow routes the data to the individual's line manager to review and approve or reject.

After all approvers approve the time card, the approval workflow changes the time card status to Approved and the relevant time data is ready for transfer to Project Costing or Payroll. It changes the status to Rejected if at least one approver rejects the time card. And it notifies the worker that their time card was approved or rejected.

Here's a diagram of the default approval workflow for time cards.

Delivered project and payroll approval workflow for the time card level.

The default approval workflows for time card entries are similar, but not identical to the time card workflows. The big difference is when the time data is ready for transfer to project costing and payroll.

For project time data, as soon as a time entry is approved that project time data is ready for transfer to Project Costing.
For payroll time data, the applicable approvers need to approve all entries for the time card period before the data is ready for transfer to Payroll.