File ID

Each employee has a unique File ID for their employment record. The application stores this information in the Assignment Number field too.

You can store the File ID into the person number. In this scenario, the application automatically generates the Assignment Number and also restricts the field as non-editable. Use the File ID to derive the position ID.

Scenario 1

If you enter File ID in the Person Number field, the application automatically adds Employee Type with Person Number and generates the Assignment Number.

Scenario 2

When you enter File ID in the Assignment Number field, don't begin the entry with alphabets. The application supports multiple assignments

Scenario 3

This integration enables the capture of the File ID in the third-party identifier and populates it without disrupting the existing configuration. You don’t need to perform additional steps to do so.

Note: When migrating the File ID into Third-party identifier, you MUST ensure that the terminated employee’s File ID is also populated. (Scenario 3 will get the preference over others)

Note: If you enter the File ID in all three fields as mentioned above, the Third-party identifier is given the highest preference.

File ID Captured in Third-party Identifier UI

Navigate to Person Identifiers for External Applications from the Employment work area.
Select Third-party Payroll additional from identifier type LOV. This option is designed for WFN customers to maintain an employee’s corresponding File ID.
Select the effective start date, as From Date is required.
Click Submit.