Payroll Deduction Report

Run the Deduction Report to view and validate the deduction amounts processed every pay period.

The report lists payroll deduction details, such as the actual deductions and the amounts not taken or put into arrears.

When to Run Report

Run every pay period.

Parameters to Consider

Parameter values determine which records to include in a report. Most parameters are self-explanatory, but some of them, as mentioned in this table have special meaning in the context of the report.

Deduction Report Parameters

Parameter Name	Description
Process Start Date	Use this field to specify the first effective date of the payroll or Quick-Pay runs to include in the report. Leave this field blank to include all effective dates up to the Process End Date.
Process End Date	Use this field to specify the last effective date of the payroll or Quick-Pay runs to include in the report. For payroll runs, this is the 'Payroll Run Date'. All processes with an effective date equal to or prior to the Process End Date are reported.
Deduction Category	Use this field to include values for a specific balance category of deduction type. Leave this field blank to include deduction balances for all the balance categories.
Deductions	Use this field to run this report for a specific deduction. Leave this field blank to run the report for all the deduction balances you define.

Report Output

The report provides details of payroll deductions processed for the specified period. Report results include the following key fields.

Report results include the following key fields:

Report Field	Description
Process Date	The report includes multiple payroll processes depending on the process date range you specify when you run the report.
Actual Deduction	Amount deducted from the employee's pay for this deduction element.
Deduction Not Taken	Part or entire amount of the calculated or owed deduction that isn’t deducted from the employee’s pay.
Current Arrears	Part or entire amount of the calculated or owed deduction that isn’t deducted and is stored as arrears within the current period.
Total Arrears	Aggregated total of the arrears as of the process date.
Accrued Deductions	Aggregated total of the actual deductions as of the process date.
Total Owed	Total owed deduction amount as of the process date. For involuntary deductions such as a court order or a tax levy, this is the amount you initially enter on the employee's involuntary deduction card. In some cases, the deductions stop once the total owed amount is reached. In other cases, it’s informational and the employer must wait for another order to stop the deductions.
Remaining Amount	Balance of the total owed, less the amount accrued for the deduction.