What’s the Not Managed by HR system person type?

Not Managed by HR (NMBHR) is a system person type that’s used for nonworkers who are neither employees nor contingent workers, and they’re primarily managed in a system or process other than Oracle Fusion HCM.

These persons are brought into Oracle Fusion for limited purposes. For example, to feed a user access or badging system, or to allow them to use Fusion Learning. Because these persons aren’t managed by Oracle Fusion HCM for HR purposes, most of the functionality isn’t available for them. If you’re using Oracle Fusion HCM as your primary system to track employees, contract workers, or contingent workers, you need to create an Employee or Contingent work relationship instead of using NMBHR.

Oracle Fusion HCM Base (Core HR) and certain other Oracle Fusion products are subscribed based on the number of persons such as employee, contingent worker, or certain nonworkers that are tracked by the system. Oracle provides you regular commercial usage reporting to facilitate awareness and management of persons in the system. Persons with the NMBHR work relationship aren’t counted for subscription usage purposes. Accordingly, you must only use this person type consistently with your contract terms. For example, you can use it to include external persons who aren’t managed by the Oracle Fusion HCM system or your organization’s HR team.

Examples of such external persons are janitors, groundskeepers, or catering workers working for external firms, or hospital volunteers who are present in Fusion to feed a badging or access system.

Note:

• To provide clarity for all parties, we recommend that you work with your sales team wherever possible, to add a note to your Ordering Document or Contract identifying any populations of NMBHR persons. These persons are maintained in the system but aren’t included in subscription usage counts. Such persons can be entered into the Oracle Fusion HCM system as a worker type of nonworker with the user person type Not Managed by HR (NMBHR).
• If you have existing workers that fall into this category, you need to terminate the existing work relationship. After that, you need to create a new work relationship using the Not Managed by HR Person Type with a Nonworker work relationship. You can use HCM Data Loader (HDL), HCM Spreadsheet Data Loader (HSDL), or update worker records in the UI as needed.

Key Restrictions

Most of the Oracle Fusion HCM functionality isn’t available for such external persons, including:

• Managing assignment transactions such as working hours, grades, and promotions.
• Managing workforce compensation, individual compensation, or salary.
• Managing absences.
• Managing talent management records: performance, goals, talent profiles, succession plans, and so on.
• Payroll processing or payments.
• Considering nonworkers as candidates in Oracle Recruiting.
• Most HR transactions.
• Serving as the system of record for workers.
• No self-service is done by the person themselves. Data must either be fed back using read-only integration, or entered by HR or a Manager.

Valid Use Cases

Here are some valid use cases for NMBHR:

• A read-only integration feed from another system such as a Vendor Management System for contract workers, where all transactions are managed in the Vendor Management System, and no transactions are initiated or duplicated in Oracle Fusion HCM.
• NMBHR may also be appropriate to feed a badging or access system for janitors, groundskeepers, and perhaps catering workers who work at your worksite through a third-party contractor who manages them, and who are doing work that’s ancillary and not central to your business.
• Oracle Fusion Learning.