Implementation Considerations for Workforce Structures

This topic lists the implementation considerations for Workforce Structures processes and pages.

Departments

You can typically use field value defaulting and validation in these cases.

• Default Location in department based on a specific set.
• Default Internal Address Line based on descriptive flexfield values.
• Default Department Title from Department Name and Set.
• Validate that Department Set and Location should match.
• Enforce valid combinations of Department Name and department descriptive flexfield segments.

This table lists the supported attributes, exceptions, and the implementation recommendations for the Departments page.

Flow	In the Conditions	To Default Field Values	To Validate Field Values	Implementation Guidelines
Create Departments Duplicate Departments Update Departments Correct Departments	ActiveStatus Departments Descriptive Flexfields InternalAddressLine LocationId Name SetCode Title	ActionReasonId Active Status Effective Start Date Effective End Date Departments Descriptive Flexfields InternalAddressLine LocationId Name Title	Departments Descriptive Flexfields InternalAddressLine LocationId Name Title	These aren't currently supported: Defaulting in edit and duplicate flows Attachments Initial field values Defaulting and validation for extensible flexfields

Jobs

You can typically use field value defaulting and validation in these cases.

• Default Full time or Part time field with value as Part time
• Default job level based on selected management level
• Validate job name doesn't contain special characters
• Validate job code contains six characters of which the first 3 are alphabets and the last 3 are numbers, without any special characters.

This table lists the supported attributes, exceptions, and the implementation recommendations for Jobs.

It applies to the Jobs pages under My Client Groups tab.

Flow	In the Conditions	To Default Field Values	To Validate Field Values	Implementation Guidelines
Create Jobs Duplicate Jobs Update Jobs Correct Jobs	User Roles	ActionReasonId Active Status AnnualWorkingDurationUnits BenchmarkJobFlag BenchmarkJobId BenchmarkJobName Effective Start Date Full time or Part time Job Code Job Family Id JobFunctionCode JobName JobSubFamily JobSubFamilyMeaning Level Manager level MedicalCheckupRequired ProgressionJobId Regular or Temporary Requisition Template Id Scheduling Group SetId Jobs descriptive flexfield Standard Annual Working Duration Standard Working Frequency Standard Working Hours	Job Family Id Job Name Job Code Job Function Code Level Jobs descriptive flexfield

Positions

You can typically use field value defaulting and validation in these cases.

• Default assignment category.
• Default location based on position descriptive flexfield (DFF).
• Validate that position name includes job name and department name.
• Validate standard working hours is not equal to 375 or 40.

This table lists the supported attributes, exceptions, and the implementation recommendations for the Positions pages.

It applies to the Positions pages under My Client Groups tab.

Flow	In the Conditions	To Default Field Values	To Validate Field Values	Implementation Guidelines
Request a New Position Request a Position Change Positions Create Positions Duplicate Positions Update Positions Correct Positions	User Roles	ActionReasonId AnnualWorkingDuration AnnualWorkingDurationUnits AssignmentCategory BargainingUnitCode BudgetAmount BugdetAmountCurrency Budget Currency Code BudgetedPositionFlag Business Unit ID CalculateFTEFlag CollectiveAgreementId CostCenter DelegatePositionId Department ID EffectiveStartDate EndDate FTE FullPartTime FundedByExistingPositionFlag Headcount HiringStatus JobCode Job ID LocationCode Location ID ManagerId OverlapAllowedFlag ParentPositionCodeCustomField ParentPositionCustomField PositionCode Position DFF PositionName PositionType ProbationPeriod ProbationPeriodUnitCode Regular or Temporary Requisition Template ID Seasonal End Date Seasonal Flag Security Clearance StandardAnnualWorkingDuration StandardWorkingFrequency StandardWorkingHours Start Time Status Union ID Working Hours Working Hours Frequency	ActionReasonId PositionName PositionCode JobName DepartmentName LocationName PositionsDFF RequisitionTemplateId AssignmentCategory FullPartTime RegularTemporary Status BusinessUnitId StandardWorkingHours Type WorkingHours EffectiveStartDate BargainingUnitId CollectiveAgreementId UnionId HiringStatus ParentPositionCustomField FTE Cost Center ID Headcount StartTime OverlapAllowedFlag	Any rule that refers to incumbent assignment data or collective agreement data is currently not supported.