Create Absence Elements

Absence elements need to be created for each absence plan that transfers absence payment information to payroll for processing.

These elements need to be created:

• IJSS payment
• LGI or CAGR payment

To create a new absence element:

Navigation: My Client Groups > Payroll > Elements

1. Click Create.
2. In the Create Element window, select the appropriate Legislative Data Group and Absences as the Primary Classification. Select Sickness as the Secondary Classification.
   Note: The Category is auto populated when the secondary classification is entered.
3. Click Continue.
4. In the Create Element: Basic Information page, enter the element name, reporting name and the effective date.
5. In the Currency section, select Euro as the Input Currency.
6. In the Absence Plan Details section, select the relevant options, as shown:

   Field	Value
   Calculation units	The calculation units should be the same as the one specified in the absence plan. For example, if the Calculation Units for the plan is in days, select Days here.
   Work Units Conversion Rule	Periodic Work Schedule Rate Annualized Note: Before submitting, select the Work units conversion rule again and change Rate to Work units conversion rule in the statement.
   What type of absence information do you want transferred to payroll	Qualification Absences

7. Click Next.
8. In the Create Element: Additional Details page, in the Absence Payments section select the appropriate absence payment options, as shown:

   Field	Value
   How do you want to reduce earnings for employees not requiring a time card?	Select rate to determine absence deduction amount. Note: This is the rate created previously: LGI or CAGR rate For IJSS element, the deduction is overridden to zero
   Which rate should the absence payment calculation use?	Select rate to determine absence Payment amount. Note: This is the rate created previously for IJSS, LGI or CAGR.
   Does this plan enable entitlement payments after termination?	No.
   Special Rules section
   Use this element to calculate a gross amount from a specified net amount?	No
   Additional Payment Information section
   What's the additional payment information for?’	Select appropriate value IJSS, LGI or CAGR

9. Review the selected options.
10. Click Submit.
11. Once the element is created, change the priority of LGI/CAGR elements to 2750. The priority of IJSS elements should be 2760.
12. Create eligibility for the created elements.