Create Absence Plans

After setting up the collective agreement absence plan you will need to set up the Value Definitions that correspond to it.

The association between the ranges of seniority years and the entitlement bands. (Suffix:_SENIORITY_BAND_VD). The entitlement bands represent the percentage of payments and the duration (in days) of the payment at this percentage (Suffix: _BANDn – where n is a number from 1 to 9). In this example, employee has 100% of salary maintenance after 9 months of seniority.

To create the value definitions:

Navigation: My Client Groups > Payroll > Calculation Value Definitions

1. In the Calculate Value Definitions page, click Create.
2. Enter the details for the value definition being created, see example below:

   Field	Example Value
   Name	<PLANNAME>_SENIORITY_BAND_VD
   Effective start date	User defined
   Legislative Data Group	User defined
   Use existing value definition group	Yes
   Value Definition Group	Absences
   Calculation type	Text

3. Click OK.
4. On the calculation definitions detail screen click the Create icon on the calculation values section. Enter the details as required to define the two bands:

   Field	Example Value
   From Value	0
   To Value	0.75 (0.75 represents 9 months (9/12)
   Text	<PLANNAME> _BAND_1

5. Click + to add the second band:

   Field	Example Value
   From Value	0.76
   To Value	99999
   Text	<PLANNAME> _BAND_2

6. Click Submit after all the values have been entered.

Next, perform the following steps to create the payment factors for each band:

Band 1: Less than 9 months of seniority, payment factor is 0

Navigation: My Client Groups > Payroll > Calculation Value Definitions

1. In the Calculate Value Definitions page, click Create.
2. Enter the details for the value definition being created, see example below:

   Field	Example Value
   Name	<PLANNAME> _BAND_1
   Effective start date	User defined
   Legislative Data Group	User defined
   Use existing value definition group	Yes
   Value Definition Group	Absences
   Calculation type	Number

3. Click OK.
4. On the calculation definitions detail screen click the create icon on the calculation values section.
5. Enter the details as required, see example below:

   Field	Example Value
   From Value	0
   To Value	999
   Number	0

Band 2: More than 9 months of seniority, payment factor is 1

Navigation: My Client Groups > Payroll > Calculation Value Definitions

1. In the Calculate Value Definitions page, click Create.
2. Enter the details for the value definition being created, see example below:

   Field	Example Value
   Name	<PLANNAME> _BAND_2
   Effective start date	User defined
   Legislative Data Group	User defined
   Use existing value definition group	Yes
   Value Definition Group	Absences
   Calculation type	Number

3. Click OK.
4. On the calculation definitions detail screen click the Create icon on the calculation values section.
5. Enter the details as required, see example below:

   Field	Example Value
   From Value	0
   To Value	999
   Number	1