Create Maternity Absence Types

To allow recording of a maternity leave for an employee, absence types will need to be created.

Two absence types need to be created:

• Main Maternity – Incurs IJSS and Collective Agreement, if applicable.
• Additional Maternity – Incurs IJSS and Collective Agreement, if applicable.

To create an absence type:

Navigation: My Client Groups > Absences > Absence Types

1. In the Absence Types page, click Create.
2. In the Create Absence Type window, enter the effective date, France as the Legislation and Childbirth or placement as the Pattern.
3. Click Continue.
4. In the Type Attributes tab, enter the required details for the absence type such as the name, Legislative Data Group, Management as Predefined and others. Enter the other field values as shown:

   Field	Main Maternity	Additional Maternity
   Name	Main Maternity	Additional Maternity
   Description	Predefined	Predefined
   UOM	*Calendar days	*Calendar days
   Legislative Grouping Code	Maternity	Maternity Extension
   Legislative Data Group ID	As required	As required
   Validation Formula	ORA_HRX_FR_MAP_CASE_VALIDATION	ORA_HRX_FR_MAP_CASE_VALIDATION
   Event Type	Childbirth	Childbirth
   Status	Active	Active
   Minimum Duration Alert	None	None
   Minimum Duration	None	None
   Maximum Duration Alert	None	None
   Maximum Duration	None	None
   Partial Day	Not allowed	Not allowed
   Enable employee updates	Select	Select
   Enable manager updates	Select	Select
   Enable administrative updates	Select	Select
   Linkage Rule (IJSS)	None	None
   Evaluate reason in linkage	No	No
   Linkage period	N/A	N/A
   Linkage Period UOM	N/A	N/A
   Effective working time for accruals	N/A	N/A
   Effective working time for seniority	N/A	N/A

5. Click the Plan and Reasons tab.
6. In the Absence Plans section, click Select and Add.
7. In the Select and Add Plan to Type window, select the plan IJSS that you created for the absence type. Ensure that the Status is Active and the Sequence is 1.
8. Click Select and Add again.
9. In the Select and Add Plan to Type window, select the plan Collective Agreement, that you created for the absence type. Ensure that the Status is Active and the Sequence is 2.
10. Click OK.
11. Click the Display Features tab, and enter the field values as shown:

    Usage	Employee Self-Service	Manager Self-Service	Administrative Transaction
    Open Ended	Don’t Display	Don’t Display	Don’t Display

12. For Additional Maternity absence type, disable these options:
    • Expected date of event
    • Actual date of event
    • Planned absence start date
    • Planned absence end date
    • Late notification evaluation
    • Open-ended
    • Planned absence start date validation
    • Matching date
    • Intend not to return to work
13. For the Main Maternity absence type, disable these options:
    • Open-ended
    • Planned absence start date validation
    • Matching date
    • Intend not to return to work
14. Click Save and Close. The maternity absence type is created.

Note: Two weeks of antenatal pathological leave can be given to the employee, which need not be consecutive. The Main Maternity leave can be split, if for example, the baby is hospitalized.