Enable Automatic, Multiple, or Additional Element Entries

You can select one of these options for an element to define how you can update its element entries:

• Automatic Entry
• Allow multiple entries in the same pay period.

Automatic Entry

When you create an element, you can select Yes for the question: 'Should every person eligible for the element automatically receive it?' This setting selects the Automatic entry option by default for all eligibility records you create for that element. However, you can override the selection for any specific eligibility record before you save it.

When you select this option, saving the eligibility record begins a payroll flow to create element entries for all eligible workers. To monitor this flow, you do these tasks:

• View the progress of the process in the Automatic Entry Status field. If the status shows that an error occurred, you can save the eligibility record again to resubmit the flow.
• Monitor the progress of the Generate Automatic Element Entries flow on the Processes and Reports tab.

Any updates to the employment records of eligible workers, including hires and terminations, automatically update, create, or end the element entries, as appropriate.

Tip: You can't select Allow multiple entries in same period if you've already selected the Automatic entry option.

Allow Multiple Entries in Same Period

This option let's you to assign a person with more than one entry of the element in the same pay period. Let's consider the scenario when you enter overtime hours on a weekly basis for a person that's paid monthly. In this case, you might need to enter five entries on an overtime element in each period.

If you're creating a net-to-gross element, you must select Allow multiple entries in same period.

Important: An element with the Automatic entry option selected can't allow multiple entries in the same period.