Example Where Budget Is Utilized for Multiple Positions

Let’s assume that multiple positions exist for the combination of Department and Location specified in row 1 of the Budget Definition table.

When a user enters the FTE, Headcount, and Budget Amount for the position they’re creating, the remaining allocation is calculated by considering the cumulative utilization of the budget specified in the Budget Definition table.

In such cases, the remaining allocation for FTE, Headcount, and Budget Amount is calculated as follows:

Resulting Cumulative Value = Current Cumulative Utilized Value + Value Entered by User

Remaining Allocation = Allocated Value – Resulting Cumulative Value

This table shows an example.

Example of Budget Being Utilized for Multiple Positions

Parameter	FTE	Headcount	Budget Amount
Allocated Value	20	15	600,000
Current Cumulative Utilized Value	10	10	300,000
Value Entered by User	20	10	300,000
Resulting Cumulative Value	10 + 20 = 30	10 + 10 = 20	300,000 + 300,000 = 600,000
Remaining Allocation	20 – 30 = -10	15 – 20 = -5	600,000 – 600,000 = 0

An error message is displayed, indicating that the Headcount has exceeded the budget. That’s because Error is selected for the Convey Headcount Overshoot As field in the enterprise configuration.

A warning message is displayed, indicating that the FTE has exceeded the budget. That’s because Warning is selected for the Convey FTE Overshoot As field in the enterprise configuration.

The Remaining Budget Amount Allocation value is 0, which means that it hasn’t exceeded the budget.