Considerations for Termination and Rehire

HR Records

The status of the employee records remains Active on and before the actual termination date.
The status of the employee records becomes Inactive from the next day of the termination date.

Payroll Records

The duration until which the payroll relationship remains open depends on the payroll relationship rule that the respective country defines.

For countries that have the rule:

I, the payroll relationship ends on the next day after the actual termination date.
L, the payroll relationship remains active endlessly.
C, the payroll relationship becomes inactive from the next day after the ATD.

The application end dates the regular earnings on the ATD (=LSED). However, you can add severance pay related element to an employee till the Final Close date. The application processes the employee in a payroll till their Final Close date.

When terminating employees, choose the final close date in such a way that the application can process employee's severance pay a few days or months after their last working day.

Update The Final Close Date

Navigate to My Client Groups > Quick Actions > Payroll Relationships.
Search for an employee and enter the Final Close date.
Click Save.

Note:

You can re-extract the updated termination details after the initial extraction to the third-party application. However, you can't reverse the termination process as the integration supports only deleted transactions for Elements and Bank accounts. Reversing a termination process might be considered in future releases.

Rehire

If the hire date is within the current extract period, the application extracts the employee. In case of rehire, the application considers the work relationship of that rehire process. If the hire date of this work relationship is within the current extract period, the application includes the employee in the extract. The application retains person number of the employee if they're rehired within the Legal Employer.

Note:

You must enter the employee's prior employment final close date before you rehire employees.

Transfer

In case of a transfer of an employee, the application terminates the current work relationship and creates a new work relationship. In this case, the extraction file includes two records.

To initiate an employee’s Global transfer, go to Employment UI from Person Management work area. Update the assignment and select the Global Transfer from the action list.

The Global Transfer starts a process in the system as follows:

The existing work relationship automatically terminates and you can create the work relationship to the new Legal Employer
The current assignment automatically ends and you can create an assignment for the new legal employer.
You need to reassign the direct reports if the transferred employee has any direct reports.
The LSPD (Last Standard Process Date) should be on or later to the Global Transfer date. Ensure that this date is accurately maintained in Fusion application; otherwise, the extraction will ignore the termination details.

Recommendation

Ensure that the employee’s prior employment final close date is entered in the previous payroll relationship. Place the final close date in the end of the specific payroll period.

Leave Information

The Absence application records the leave information as a single record. But when the interface application extracts the details the Absence application separates the leave information as a separate transaction.

Absence Information

Absence information for employees is captured in the Absence records task. This task allows employees to define their Absence transaction based on the specific leave type.

Workforce Now integration supports sending absence information defined on the Absence Records page.

For Payroll Interface customers, the default leave module with minimal features is licensed for use in the Personal Management work area. Users can enter absence records through the Absence Records menu item, under the Absence menu.

Before using the Absence Records, the user must configure the necessary prerequisite items for the Absence module.

Absence Certifications
Absence Reasons
Absence Plans
Absence Types
Absence Categories

Rate Type Change

The application supports Hourly and Salaried (monthly) Rate types.

For Hourly basis, enter the scheduled hours with the rate 1 amount for hourly rate. Leave the Standard Hour field blank.
For Salaried Rate type, enter the standard hours with the rate 1 amount for month frequency.

In case of any change in the rate type, change the respective standard or schedule hours automatically. Hence the existing rate type has a delete record and a new record for the proposed change rate type in the extractions.