How do I configure Box 14 to display special or user-defined values?
You can configure Box 14 of the employee W-2 to display additional state-specific or user-defined deductions.
This includes:
-
Families First Coronavirus Response Act (FFCRA) Qualified Family Leave Wages
-
FFCRA Qualified Sick Leave Wages
-
California Voluntary Plan for Disability Insurance (VPDI)
-
Maine Public Employees Retirement System contribution
-
Maryland state retirement pickup amount
To populate Box 14 for quarterly and year-end reporting:
-
Feed the appropriate W2 Box 14 balance.
-
Use the Common Lookups task to update the meaning of the corresponding lookup code of the ORA_HRX_US_W2_BOX_14_USER_DFND lookup type.
The text you type becomes the label text appearing on the W-2 Box 14.
Note:This box has a 15-character limit. If you're exporting your payroll data to ADP, they enforce a 10-character limit.
-
If multiple states share the balance you're using, some additional configuration is required, such as for Family Leave Insurance. This makes sure you capture info only for the correct state.
This table lists the predefined state-specific entries for Box 14, but your third-party supplier might have its own defaults. Perform whatever configuration is needed to make the user-defined Box 14 entries meet your third-party supplier's requirements. No additional action is required if you're using the Run W-2 Employee Report to generate your W-2s.
|
State |
Description |
Box 14 Label |
|---|---|---|
|
Alabama |
Overtime Exempt Wages |
EX OT |
|
Alaska |
State Unemployment Insurance (SUI) |
AK SUI |
|
California |
State Disability Insurance (SDI) |
CA SDI |
|
Colorado |
Colorado Occupational Tax |
CO_OPT_EE |
|
Colorado |
Family Leave Insurance (FLI) |
FAMLI |
|
Connecticut |
FLI |
CTPL |
|
Delaware |
Family and Medical Leave |
DE PFL |
|
Hawaii |
SDI |
HI SDI |
|
Kentucky |
Boone County Mental Health Tax |
BOONMH |
|
Massachusetts |
Family and Medical Leave |
MA PFML |
|
Maine |
Family Medical Leave |
ME PFML |
|
New Jersey |
FLI |
FLI |
|
New Jersey |
SDI |
DI |
|
New Jersey |
SDI Private Plan Number |
DI P.P # |
|
New Jersey |
SUI, Workforce Development Partnership Fund, Supplemental Workforce Fund |
UI/WF/SWF |
|
New York |
FLI |
NYFLI_EE |
|
New York |
SDI |
NY SDI |
|
Oregon |
FLIL |
OR FLI |
|
Oregon |
Oregon Transit Tax |
ORSTT W/H |
|
Pennsylvania |
Employee State Unemployment Tax |
PA_SUI_EE |
|
Pennsylvania |
Local Services Tax |
PA LST |
|
Rhode Island |
SDI |
RI SDI |
|
Vermont |
Employee Contributions to Vermont Child Care |
VTCCC |
|
Washington |
FLI |
WA FLI |
|
Washington |
Long Term Care (LTC) |
WA LTC |