How to Correct Affordable Care Act Info

After you have run the Archive End-of-Year ACA flow, use the audit report to evaluate the archived data. If anything is incorrect, use the ACA Override Upload task to correct it.

For further info, see ACA Override Upload.

Fields that often need fixing are:

• Coverage information values for employees

• Employee share of lowest cost

• Offer of Coverage

• Section 4980H Safe Harbor and Other Relief - Code 2C

To set overrides for your employees' ACA values:

1. Roll back the Archive End-of-Year ACA Information flow if you have already run it for this calendar year.

2. Start the Person Data Loader task.

3. Start the ACA Override Upload task.

   1. From Benefits Administration, click Evaluation and Reporting.

   2. Click Person Data Loaders.

   3. Click Go to Task for the ACA Override Upload task.

   It opens a Microsoft Excel spreadsheet where you can enter the overrides.

4. Specify values for the following.

   Field name	What you enter
   Effective Date	Enter the last day of the reporting year, such as 12/31/2017 for 2017.
   Changed	Populated automatically.
   Status	Populated automatically.
   Person Number	Enter the person number of the employee requiring the change.
   Participant First Name	Enter the first name of the employee.
   Participant Last Name	Enter the last name of the employee.
   Contact First Name	If you select Covered Individuals - Dependent for ACA Report Line Number below, enter the contact person's first name. If not, leave blank.
   Legal Entity	Select the appropriate legal entity name.
   ACA Report Line Number	The line corresponding to the value you're overriding. Create a separate row for each value you're overriding. For example, use Line 14 to override the Offer of Coverage and Line 15 to override the Employee share of lowest cost. To enter overrides for both, you would create 2 rows for the same employee: Offer of Coverage Employee share of lowest cost For Line 14, Offer of Coverage, valid values are: 1A 1B 1C 1D 1E 1F 1H 1I 1J 1K 1L 1M 1N 1O 1P 1Q 1R 1S 1T 1U 1V Reserved for future use 1W Reserved for future use 1X Reserved for future use 1Y Reserved for future use 1Z Reserved for future use For Line 15, Employee share of lowest cost, the valid value can be any positive number with decimals, such as 10.5. If the value is the same for the whole year, then select All 12 Months. For Line 16, Section 4980H Safe Harbor and Other Relief, the valid value is 2C. For Line 17, ZIP Code, enter an applicable ZIP Code to use to determine affordability. Do this if you have offered the employee individual Health Reimbursement Account (HRA) coverage. For Lines 18 through 22, Covered Individuals - Dependent and Covered Individuals - Employee, valid values are Y or N.
   Year	Enter the reporting year. This must be the same year that you ran the archive against.
   January through December	Use these fields to enter overrides for specific months. You must provide a value for every month. If you don't enter an override, the report uses the value provided by the ACA Archival Process. Note: If the value for Line 15 is the same for all 12 months, you don't need to set an override for each month.
   Override Reason	Enter an optional reason.
   Delete	Select No to save the override values in the spreadsheet. Select Yes to remove any previous overrides for the employee.
   Flagged	Populated automatically.
   Key	Populated automatically.

5. Click Upload to apply the changes.

6. Run the Archive End-of-Year ACA Information flow to capture your changes.

   For further info, see How to Archive Your End-of-Year Affordable Care Act Info.