1. Implementing Incentive Compensation
  2. Manage Incentive Calendars

Manage Incentive Calendars

You must associate an incentive compensation calendar with each business unit before you can process transactions for the business unit.

To manage your calendars, follow these steps:

  1. Create the calendar

  2. Assign the calendar to a business unit

  3. Edit the status of periods within the business unit

  4. Create periods in the calendar

Create the Calendar

  1. In the Setup and Maintenance work area, go to the following:

    • Offering: Sales

    • Functional Area: Incentives

    • Task: Manage Incentive Calendars

  2. On the Manage Incentive Calendars page, select the period type, which is how you divide your calendar or fiscal year.

    Create period types if you need them.

    • Enter the number of periods in a year so that the application can validate the periods that you define for the calendar.

    • Select the shortest period you need (for example, weekly or monthly). You can't accumulate attainments for a period type shorter than your selection. For example, if you select monthly, then you can't accumulate attainments weekly. The application accumulates attainments, maintains goals and subledger balances, and processes payments at this level or higher levels.

      Note:

      You can't edit or delete standard or user-created period types used by any calendar.

  3. Define the periods by using the selected period type:

    • Period, such as Jan-2015 or Quarter1-2015

      Abbreviate the period name if you want to, for example, Jan for January or W1 for Week1.

    • Sequence

      The application arranges periods according to the sequence values you enter.

    • Start and end dates

      The date ranges within one period can't overlap with other periods or skip dates between periods.

    Create all the periods you need for the compensation plans, measures, and goals before creating any plans, measures, or goals.

  4. Save the calendar.

    The Save process stores the calendar data in the calendar table CN_CALENDARS and the period data in the period table CN_PERIODS.

Assign a Calendar to a Business Unit

  1. In the Setup and Maintenance work area, go to the Manage Parameters task.

  2. You must select the business unit to set the context for this task.

  3. Select the calendar that you want to use for the business unit.

  4. Save your changes.

    The Save process inserts the periods (zero or more) that are assigned to that calendar into the following business-unit-level tables:

    • The CN_CAL_PER_INT_TYPES table stores each period for each interval type defined for the business unit.

    • The CN_PERIOD_STATUS table stores basic period data, including the default status, Never Opened, which is given to each period.

Edit the Period Status Within the Business Unit

  1. Open the Manage Periods page using either of these tasks:

    • Manage Periods in the Participant Assignments work area

    • Manage Open Period Process in the Setup and Maintenance work area

  2. Change the status of all periods you want to open.

  3. Select to include period data in participant reports.

  4. Save your changes.

    The Save process updates the period statuses in the CN_PERIOD_STATUS table accordingly. If required, it starts a scheduled process to populate the period data in all of the participant-related tables.

Create Calendar Periods

  1. In the Setup and Maintenance work area, go to the Manage Incentive Calendars task.

  2. On the Manage Incentive Calendars page, select the calendar.

  3. Add future periods to the calendar.

  4. Save your changes.

    The Save process inserts the new period records into these tables:

    • CN_PERIODS: Tracks the calendar periods not business unit-based

    • CN_PERIOD_STATUS: Tracks the periods and associated statuses for each business unit

      For example, if there are three business units associated with the calendar, then insert the newly created period record into all of the business unit tables.

    • CN_CAL_PER_INT_TYPES: Groups each period into the interval type for each business unit.

      For example, if there are three business units associated with a calendar, and assuming each one has four interval types (Period, Quarter, Semi Annual, and Year), then insert the newly created period record as 12 records (3 business units x 4 interval types).

Add a New Fiscal Year

Add periods for a new fiscal year to a calendar in use by business units:

  1. Create all the periods required for performance measures and goals first using the Manage Incentive Calendars task in the Setup and Maintenance work area.

  2. Use the Manage Periods task in the Participant Assignments work area or the Manage Open Period Process task in the Setup and Maintenance work area to:

    • Correct the interval numbers for the new period for various interval types for the business unit.

    • Open the period in each business unit to use the period for transaction processing.

The Save process on the Manage Incentive Calendars page updates the period status and interval-related tables for all the business units you assigned the calendar to.

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