Update a Translation File

It is advisable to add a translation of a policy model only after the bulk of policy model development is complete. This will minimize the amount of rework needed in the translation if the main policy model changes after the translation is done. However, you can get Policy Modeling to update your translation file with any new items that have been added to the policy model, so that you can then add translations for those items. Performing an update will also identify any errors, warnings and unused translations.

To update a translation file:

1. On the Project tab, select the Language subtab.
2. In the Translations section of the language view, click Update all. This will check for:
   
   • any errors or warnings
   • any missing translations
   • any unused translations

   A message box will advise when the translation files have been updated.

3. Click OK. The translations list is updated to show the number of errors, warnings, missing translations or unused translations.
   
   
4. For a translation file that contains errors, warnings, missing translations or unused translations, double-click the file in the list to open it in Excel.
5. Make the necessary changes. For example:
   • Enter the translations for any newly inserted item. (For more information, see Add Translations for Policy Model Elements.)
   • Fix any errors or warnings that have been flagged. These are identified with a red tag.
   • Remove any translations that are no longer needed. Unused translations have a value of TRUE in the Unused? column (used translations have no value in the Unused? column.)
6. Save the translation document.

Notes:

• Policy Modeling will not remove content from your translation file. If an item in the policy model is modified, Policy Modeling will insert the updated item into the translation file, however, if you wish to remove or re-use the old translation instead, you must manually make these changes.
• If substitution is enabled for any attributes after the policy model has been translated, the existing translations will need to be manually updated. The quickest way to do this would be to add a new translation file and manually merge the changes (that is, replace the statements for the affected attributes in the old file with the correct forms from the new file).
• During the update process, a dialog box shows the progress of the process and which document is currently being translated. You can cancel the process at any time using the Cancel button. The process will complete the translation of the current file and will then cancel the update of any further documents.