Vehicles

Vehicles is an optional feature in OpenAir that is not typically used. It displays in Application Settings for Expenses and Invoices. To allow this functionality, you need to select the Enable the Vehicle feature in the Optional Features form.

To enable the Vehicle feature:

• Go to Administration > Global Settings > Optional Features and select the switch to Enable the Vehicle feature.

When one or more vehicles have been set up in your OpenAir account, the Vehicle drop-down list is available on mileage receipts in the Expenses application and on mileage expense charges you create in the Invoices application.

Note:

If you have created mileage expense items as regular receipts, the vehicle drop down list is not available. Vehicle designation is only available on mileage receipts. So if your company has a preference to indicate company car usage, for example, the mileage expense item must be created under a mileage receipt type.

To enter a Vehicle:

1. Go to Administration > Application Settings > Expenses > Vehicles.

2. Select New Vehicle from the Create Button.

3. Enter the Vehicle name. This could be a name such as Bill White's Ford Taurus, a company vehicle number, or a license plate/tag number.

4. Select the Fuel type and Ownership from the drop-down lists.

5. Type the Engine size, if known.

6. Click Save.